30 Phrases for the Perfect Business Email

00:07:19
https://www.youtube.com/watch?v=Sw61Uu8ftII

Ringkasan

TLDRIn this video, Maria shares invaluable phrases and structures for writing effective emails in English, catering to both formal and informal contexts. She emphasizes the importance of starting with the right greeting depending on the level of formality, introduces common polite opening sentences, and suggests ways to convey the purpose of the email. Maria provides examples for scheduling meetings and asking for tasks to be done politely. Throughout the video, she highlights key phrases that help clarify intentions and encourage responses, concluding with various sign-off options. This resource is perfect for anyone looking to enhance their email communication skills.

Takeaways

  • ✉️ Use 'Dear [Title] [Last Name]' for formal greetings.
  • 👋 For informal, 'Hi [First Name]' is common.
  • 📧 Start with 'I hope this email finds you well' for a polite opening.
  • 🔍 Explain your reason with 'I'm writing with regard to...' or 'I'm reaching out about...'.
  • 📅 To schedule a meeting: 'I'd like to schedule a meeting to...' or 'Let's set up a meeting to...'.
  • 📝 Politely asking for tasks: 'Would it be possible to...' or 'Could you...?'
  • ❓ Ending an email with 'I look forward to hearing from you' prompts a response.
  • 💬 Casual prompt for questions: 'Let me know if you have any questions'.
  • ✍️ Sign off formally with 'Best regards' or informally with 'Best'.
  • 🌐 Learn more email tips at english2excel.net.

Garis waktu

  • 00:00:00 - 00:07:19

    Maria introduces herself as a former marketing director offering practical email phrases for various situations. She emphasizes the importance of choosing appropriate greetings for formal and informal emails, suggesting 'Dear [Last Name]' for formal and 'Hi [First Name]' for informal contexts. Maria provides tips on starting emails politely, focusing on phrases like 'I hope this email finds you well' for formal emails and 'Hope all is well' for informal ones. She explains the necessity of a clear reason for writing, offering formal phrases like 'I'm writing with regard to...' and informal ones like 'I'm reaching out about...'. Maria discusses how to respond to received emails, schedule meetings, and handle attachments. She covers how to ask for clarifications and make suggestions, using modal verbs to politely request actions. Finally, she shares appropriate sign-offs and encourages viewers to visit her website for more resources on email writing.

Peta Pikiran

Video Tanya Jawab

  • What is a formal greeting for emails?

    Dear [Ms./Mr.] [Last Name] is a formal greeting.

  • What is an informal greeting for emails?

    Hello or Hi [First Name] is a common informal greeting.

  • How do I start an email politely?

    You can start with 'I hope this email finds you well' for formal situations or 'Hope all is well' for informal ones.

  • What should I write to explain the reason for my email?

    You can say 'I'm writing with regard to...' for formal or 'I'm reaching out about...' for informal.

  • How do I suggest a meeting?

    You can say 'I'd like to schedule a meeting to...' formally or 'Let's set up a meeting to...' informally.

  • What is a formal way to ask someone to do something?

    Use 'Would it be possible to...?' or 'Could you...?'.

  • How do I sign off my email?

    'Best regards' is a formal sign-off, while 'Best' is versatile for both formal and informal.

  • How can I end an email to get a response?

    You can say 'I look forward to hearing from you' or ask 'What are your thoughts?'.

  • What is a casual way to tell someone to ask me questions?

    You can say 'Let me know if you have any questions'.

  • Where can I learn more about writing emails?

    You can visit Maria's website at english2excel.net.

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Gulir Otomatis:
  • 00:00:00
    are you spending too much time writing
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    your emails in English well relief is
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    here because today I'm going to give you
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    some perfect phrases that you can use
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    for both formal and informal situations
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    that's going to make your life a lot
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    easier if you're new here I'm Maria I'm
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    a former marketing director and MBA from
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    the US so let's just say I have written
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    a lot of business emails in my life and
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    now I want to help you to do the same
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    okay first things first we need to
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    choose the appropriate greeting for our
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    email today we're just going to keep
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    things simple I'm just going to give you
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    one sentence for formal emails and one
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    sentence for informal emails dear
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    followed by Ms or Mr and then the
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    person's last name is really just used
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    in extremely formal situations and to be
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    honest it's not really very common in
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    the U.S deer followed by the person's
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    first name is also a little more formal
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    but it's always safe if you don't know
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    the person or if you're not really sure
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    about the level of formality otherwise
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    hello or hi followed by the person's
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    first name is probably the most common
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    okay so what's next if you're the one
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    writing first and not replying to
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    someone's email it's usually good to be
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    a little social a little friendly so we
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    need to begin our email with a polite
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    sentence we often use the word hope in
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    these opening lines the most common and
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    tried and true sentence is I hope this
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    email finds you well now it's a little
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    overused to be honest but it's always
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    safe and it's always very professional
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    now if you know the person pretty well
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    in more informal situations you can just
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    say hope all is well or hope your week
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    is going well you don't need to use the
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    word i i is implied now super important
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    the very next thing that you need to
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    write is a sentence explaining the
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    reason for your email why are you
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    writing to this person person here are
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    some good ways to do this the most
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    formal would be I'm writing with regard
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    to so we need a noun next the less
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    formal option would be I'm reaching out
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    about to reach out means to contact
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    someone to get in touch with someone we
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    need a noun as well we reach out about
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    something now maybe your reason for
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    writing is to follow up with someone
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    about something or to give them
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    something that they've asked for you can
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    start with as discussed that's probably
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    the most formal or you can say I'm
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    following up with you about and again we
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    need a noun next now a very common
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    reason for writing an email is because
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    somebody wrote you first so you're
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    replying to theirs if you're not the
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    first one writing and you're just
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    replying to somebody's email you can
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    start your email with thank you for your
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    email and less formal would be something
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    like thanks for followed by a noun
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    thanks for your email thanks for for the
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    update thanks for letting me know
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    scheduling meetings are a super common
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    reason for sending and receiving emails
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    so let's take a look at some good
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    sentences you can use for that most
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    formally we'd say I'd like to schedule a
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    meeting to
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    informally you could just say let's set
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    up a meeting to in business English we
  • 00:03:23
    use the phrasal verb to set up quite a
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    bit it just means to schedule set up a
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    meeting set up a conference call if you
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    want to ask about someone's availability
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    words like convenient and available are
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    used a lot to be free is more informal
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    and that just means to be available and
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    more informally to make it means to be
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    able to attend if something works that
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    means it's okay for me a calendar
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    appointment or invite is what you send
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    or receive to schedule the meeting if
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    you need to change the date or the time
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    of the meeting verbs like move
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    reschedule postpone cancel or all
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    commonly used and the verb to move means
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    to reschedule by the way if you're
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    attaching something to your email the
  • 00:04:13
    most formal way to express that would be
  • 00:04:16
    please find attached or you can just
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    refer to what you're attaching and then
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    just say see attached if you need to
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    make a suggestion in your email the most
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    formal way to do that would be to say I
  • 00:04:30
    propose or I suggest or less formally
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    you can begin with how about
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    that would be appropriate if you're
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    talking to somebody on your team for
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    example or somebody that you work with
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    pretty closely if you need to ask
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    someone to do something it's always best
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    to use modal verbs I think these are
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    appropriate both for formal and informal
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    situations it's just polite business
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    language the verb would comes in handy
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    here would it be possible to review the
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    document this week
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    could you review the document this week
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    if you don't understand something that
  • 00:05:07
    somebody wrote and you need them to
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    clarify what they meant we've got some
  • 00:05:11
    options here I think these work both
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    formally and informally could you
  • 00:05:16
    provide more details about or more
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    simply to clarify and then ask your
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    question okay so we're coming to the end
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    of our email now and it's now time to
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    make the next step clear is there
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    something that you need from the other
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    person is there something that they can
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    expect from you if you need something
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    from the other person the most common
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    phrase is probably I look forward to
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    hearing from you so you usually use that
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    sentence when you're waiting for
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    somebody's opinion or some other kind of
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    information from them just watch out for
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    a common mistake here we have to have
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    that verb be in the ing form I look
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    forward to hearing from you more
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    informally you can always end with a
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    direct question I really like doing that
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    in informal situation situations I think
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    ending with the question is a good way
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    to get somebody's attention so you could
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    just say what are your thoughts it's
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    often good to let somebody know that
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    you're available for questions you're
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    available for help so there are two
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    pretty standard sentences we usually use
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    here more formally should you have any
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    questions please don't hesitate to
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    contact me and more informally let me
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    know if you have any questions
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    and we are almost done with our email
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    there is just one more thing we need to
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    do and that is choose the appropriate
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    sign off best regards is a little more
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    formal I personally always use best and
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    I think it works for both formal and
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    informal situations so that's pretty
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    versatile all right we covered a lot of
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    ground today I go into a lot more depth
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    and a lot more detail about good email
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    writing in my classes so you can feel
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    free to go to my website
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    english2excel.net for more info and if
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    you want to be sure that your business
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    emails don't include any common English
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    grammar mistakes check out this video
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    right here alright guys as always thank
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    you so much for watching I appreciate
  • 00:07:15
    you and I'll see you in this video next
Tags
  • email writing
  • formal emails
  • informal emails
  • greetings
  • opening lines
  • meeting scheduling
  • polite language
  • sign-off phrases
  • business communication
  • English grammar