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- Can your boss and your
company track your emails,
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your search history, your team's messages,
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and even things like your
files on your machine?
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What if I told you, your
boss can also find out
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what you've been doing
today by asking copilot
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and getting back an answer
that looks like this.
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Netflix is accused of hiring executives
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who are talking bad about
their bosses in a private
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message on Slack.
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Companies have let go
a number of employees
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for using things like mouse jiggers
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to fake activity at their workplace
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with our digital footprint at
work, growing every single day
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with things like teams,
outlook files, search history,
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and other things inside
the Microsoft ecosystem.
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We're gonna show you in
this video what your boss
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and your company can track about you.
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We're also assuming that there's
no extra stuff installed,
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no third party apps,
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no monitoring devices
installed on the device itself
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and just what Microsoft is
providing your company about you.
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The first question we're going to ask is,
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what does Microsoft know
about your search history?
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Let's imagine, for
example, you use Bing, one
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of the Microsoft products,
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and you have gone in the top right
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and signed in with your
company credentials
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or maybe your personal
credentials up in that top right.
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That stuff is tracked,
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but that does not bubble
up to your company.
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You can see things like
the most requested searches
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that are more company-based searches,
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but you're not able to
see other things as far
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as your website traffic.
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Microsoft is not actually tracking that.
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Even if you're using an Edge
browser now they're tracking it
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for you personally.
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It stays on the device or
it might stay in the cloud,
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but your company does
not have access to that.
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If you are at the office
especially, you've gotta assume
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that every type of search you do
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and every type of of website
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that you visit is being tracked.
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The next question is, can my boss
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or my company see my email messages?
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Can they also see my team's messages?
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Well, the short answer is
yes. Let's find out how.
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First of all, I'm going to
go to the admin center here.
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Once in the admin center, I'm
gonna go on the left side, go
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to show all and the click on compliance.
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This compliance center
allows our company to look
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for things like security
vulnerabilities that we might have.
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This content search
will allow me to go in,
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type in whatever name I
wish, click on next, specify
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where I want to search.
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In this case, I'm gonna search
through exchange mailboxes,
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SharePoint sites, which are inclusive
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of things like my team sites
and my team's messages.
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Click on next and then
I can build a query,
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whether it be a query that
you're seeing here, a KQL query,
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or I can build my own query here.
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I can also then select things
like I only wanna search
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for things from a certain
sender, from a certain receiver.
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We can also look for subject
lines of certain caliber.
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I'm gonna type the
keyword in here, YouTube,
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and then click on next.
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What we're basically searching
for here is when has Zane had
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a word YouTube in a teams
message or in an email?
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It's then going to run a
query. Now this query can take
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- It to five minutes to
run, at least in many cases.
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As you can see, now we
have completed the search.
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We can then select on this, this query,
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and we can see all the
parameters of the search.
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Now, this is not the interesting part.
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We can see how many items were
were returned in that search,
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how many locations were
searched, as well as the size
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of those, those files that
are going to be returned.
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In this case, you can
see how many hits we had.
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We had zero hits in number of those areas,
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and if I went through actions,
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I could then hit export results.
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If I were to export these results,
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it will spend another four
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or five minutes creating a new PST file
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and Outlook file with
all the messages I want
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inside that file.
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Now, what would your
company ever need this?
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If Zane in our case is
leaving the organization
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and they want to get a
backup of all of his messages
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that were pertaining to
a certain case perhaps
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or pertaining to a certain type
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of work item he's working
on, this would allow them
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to create a PST file as that backup.
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In addition, we can also
go back to the admin center
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and look up Zane here,
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and if I'm an IT person in this
case, I can go over to mail
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and then add myself to read
writes to Zane's inbox.
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What we're gonna see here
is when I go to that read
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and manage permissions, I can become Zane
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and see every message
that Zane has has sent
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and received like, I'm Zane.
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This is excellent if Zane is about
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to lead the organization also,
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because now I can now have access to all
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of his support inbox before
he left the organization.
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Microsoft also gives you things,
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other reports like insider risk management
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where I can write queries of anything
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that might be controversial
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or put my company at risk in this case.
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If I do that, I will see any
files, any email messages,
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any teams messages that might
be questionable in that case.
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Also, so your company can read this,
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you'll see in my case the trial,
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but if I activate that
trial, we can also see
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that information here as well.
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Next, let's go to teams
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and what can my manager see
about my teams activity?
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Let's start with my usage reports.
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I'm first gonna go over
to the teams admin center.
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Once they're, I wanna find out what type
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of activity at a high
level my users are doing.
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I'll then go to analytics and reporting
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and go to usage reports.
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There's a lot of rolled
up reports here, like
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what apps are being used, what
phone calls are happening,
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but the one I really care about
is a team's user activity.
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Here I'm gonna do this over 30 days
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and find out how active
certain folks have been.
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As you can see here, first
of all, that all these I,
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all the usernames are these
GUIs that you're seeing.
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Microsoft's trying to protect
the employee from over
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surveillance of their company.
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However, these can be turned off to
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where I can see the username
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or I can do a lookup
to find each username.
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Also, we'll get a report
showing the activity of each
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of these users, how many
teams messages they've done,
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how many files they've done,
how many meetings they've done,
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how many minutes, how many
phone calls, all this kind
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of information, including
their last activity date
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- Inside ecosystem here
inside of teams in this case.
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What else can I find out about Zane here?
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I'm gonna go ahead and
look him up one more time
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to get more information about Zane.
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Once I search for him,
we'll get a profile shot
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of everything about Zane
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and once I go here, we'll
notice that under meetings,
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that he's in a meeting
right now with 30 people,
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and if I select that meeting,
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we can see more information
about it, like you know
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what the participation is in
that meeting, what's going on
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inside there, but let's find a meeting
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that's a little bit more intimate.
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There's two types of meetings
we can have here, one's
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that are more a full on meeting
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and one's that are more calls.
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Let's open up a conference first.
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This is the meeting between Matt and Zane.
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We can see Matt showed up a
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little bit late for this meeting.
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Zane got there early
and we can also find out
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what time they did, how
much participation was
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and how much traffic there was
on their network while how,
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how good the quality of the network was
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During this meeting as well.
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Microsoft's providing us
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to you more from a a diagnostic
information, so if I go back
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to this again and I
look up more of a call,
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we're gonna get a ton of
diagnostic information about Zane
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right down to what microphone he used
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and even things like how,
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how full his battery
was in his microphone.
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So as you can see, if I
open up a call, for example,
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this call right here, let's
take a look at it was two people
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in this call, and if you look at this,
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we're gonna see the diagnostic
information about this call.
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So the left side, we see
Zane on the right side,
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we see Matt, and as we select
the left side, we can see
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what kind of connectivity he had
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and all that information, including his
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headset stats as well.
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We can also, as we're doing
this, go to the advanced tab
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and see even more information.
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Now, as you look at this, you
might be a little bit freaked
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out at first that there's
something called jitter in there.
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It's more about the network
jittering in this case,
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how many blips there were in the networks,
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and as you can see, the
latency is pretty darn good,
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but nothing really
controversial can be found
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inside this panel.
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In this case, as you can
see, building these reports
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to see your team's activities
is not very difficult,
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but later I'm gonna
show you how AI is going
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to make this even easier for your manager.
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Also, the next question we have is
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what about the presence of Zane?
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Microsoft in this case has not
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provided a rolled up report
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to the employers about
your presence details.
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They provide you a state
a point in time image of
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that while your employer
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and your team can see whether
you're online right now,
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by you turning green
like you see above me,
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they can't see a rolled up version of
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how long you've been green each day.
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Microsoft has turned off that ability.
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However, your employer can
still get that, whether it be
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through third party applications
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or whether it be by
building a, a shell script,
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a PowerShell script by
using these three words.
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You see right here above me,
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these three words are using
something called the graph API,
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which allows you to manage and
read data at a Microsoft 365.
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In this case, I could pass
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- A ID in and get back their presence.
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As you can imagine, this can be automated.
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We can also ask what is everybody's
presence at the company?
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And that can be automated
to run every 30 seconds,
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five minutes, one hour, whatever you wish,
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and that would tell your employer at
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that point whether Brian has
been available for meetings
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or for whatever, every
single hour of the day.
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So be weary, even though
there's no rolled up report
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by Microsoft, your employer
could still build something like
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that to gather that information.
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The next question is what files
do I have access to of Zane?
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If I'm his employer, an IT staff
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or an admin, I can simply create a link
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by selecting Zane's account
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and hitting that create
shareable link right there.
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Once I do that, it's
going to give me a link
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where I can see any files
that Zane has saved over
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to OneDrive for business.
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Why would I ever wanna do this?
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Well, if Zane is leaving the organization,
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this is the way I can back up those files
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or there's been some type of litigation,
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I can back those files up.
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Also, once I paste that link
in, I can see every file
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that you're seeing right
here that Zane has saved
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to OneDrive for business.
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I can go inside the folders
and even open up the files
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and keep in mind, Zane does
not even know I'm doing this.
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The last area is artificial
intelligence using copilot.
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What can I ask about Zane
in artificial intelligence?
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I'm also gonna paste in a quick question.
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I'm about to do a one-on-one with Zane.
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What are my last, what is
Zane working on right now?
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What are my last interactions with Zane?
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All I have to do is put
a forward slash here
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and I can type in Zane's information.
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Once I do that, I can get everything
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that Zane might be talking
about on in the public teams,
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channels, everything are
the files he's working on,
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that he shared any kind of
messages with myself as his boss.
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And there we go. We get the
nice little bulleted list here
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of all those conversations.
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As you can see, I can hover over
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and link to any of those
conversations files
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and email messages.
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I can also ask additional questions.
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One of my additional questions could be,
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is there anything inappropriate
in these messages?
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We'll get a synopsis
from copilot, finding out
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that Zane is clean as a whistle.
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If this AI stuff really interest you,
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we recently did a YouTube
series on it, you'll find
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that link above me now,
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or you can go to pragmatic works.com.
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To get way more information about AI
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and copilot, simply go
to pragmatic works.com
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and you'll find a learning
management tool, a whole bunch
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of classes from Devon and myself
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and others, how you can use copilot.
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You can also use a coupon code Brian 40
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to get a 40% discount on that.
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So what does Microsoft think of all this?
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Well, Microsoft has recently
posted a number of articles
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where there are really slamming companies
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for overly tracking their employees,
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and they've actually
restricted some of the reports
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that were previously
available to those employers.
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So what do you think of this?
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Where do you think the
line between surveillance
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and productivity is in
the comments window?
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Let us know what you think
and let's have a conversation.
