00:00:06
This workshop is focused on strategic
planning. But strategic planning is just
00:00:12
part of the whole system of ODeL. Yung
other systems are being taken up in the
00:00:18
other workshops. So to take a holistic
view, we have to understand the whole
00:00:22
system first, right? So what is the
system's approach to ODeL?
00:00:27
This is based on a perspective that ODeL is
planned learning as opposed to informal
00:00:34
or spontaneous learning. What is unique
about ODeL is that the functions of
00:00:39
teaching and learning have already been
unbundled or disaggregated. So you have
00:00:44
different subsystem working on different
parts. Each would have its own
00:00:49
specialization and they work together to
be able to deliver ODeL.
00:00:55
I'll be discussing the different parts later on.
Now, ODeL is any form of technology-supported
00:01:01
learning that requires special
techniques of course design, special
00:01:06
instructional techniques, special methods
of communication, as well as special
00:01:10
organizational and administrative
arrangements. The fact that students
00:01:14
and teachers are separated by time and
space, whether it is Blended or full DE,
00:01:19
it would require certain adjustments now
in terms of not only of teaching
00:01:24
methodology but also in terms
of organizational systems administrative
00:01:29
requirements. So what are these
subsystems that comprise the whole
00:01:36
system? First, we have the course design
subsystem, we have the teaching and
00:01:41
learning subsystem, we have the student
support subsystem, and we have the
00:01:45
organization and management subsystem. So
the course design refers to the design
00:01:51
of the instructional model how we're
going to deliver. So in the first
00:01:55
activity, we saw where we are right now.
Some of, most of us are doing face to
00:02:00
face, few of us are doing DE, and in the
middle there is a growing number of
00:02:05
blended, who are doing blended. So those
are basically the instructional models
00:02:10
and in the future parang meron tayong
consensus that's going to be more of
00:02:14
blended, right? Now, you also need
curriculum development and all of us are
00:02:19
familiar with curriculum development
and of course instructional design.
00:02:23
The courses have to be delivered in a
flexible mold henceforth the design has
00:02:29
to follow that approach. And in terms of
teaching and learning, that would be the
00:02:34
implementation of the instructional
model. The delivery part, how are we going
00:02:39
to make the courses accessible to the
students. That includes training the
00:02:45
faculty members in the art and science
of course materials development for
00:02:51
flexible or DE. We need to provide
instructional support services to our
00:02:56
faculty members. Kasi when we
deliver it through technology, hindi
00:03:00
natin mae-expect na all of the teachers
would be familiar with all the
00:03:04
intricacies of the technology we are
using, so there has to be tech support.
00:03:07
The faculty members have to be
taught how to use the technology for
00:03:12
teaching and learning. They have to
be assisted in terms of multimedia
00:03:17
production. Hindi naman lahat tayo writers,
script writers, directors. So we need these
00:03:23
creative people to assist us. These are
instructional services that would have
00:03:28
to be provided to the faculty members.
And there's of course assessment and
00:03:32
evaluation of learning. So when you deal
with flexible education you have the
00:03:38
capacity to massify the number of
students and if you have hundreds of
00:03:41
students per course, then your assessment
have to be adjusted as well, and
00:03:46
especially if they are located in
different parts of the country or the
00:03:49
world. How are you going to make sure
that the assessment remains effective
00:03:54
and valid and retains its integrity as
a result of that? Now since your students
00:04:02
are geographically dispersed or they
don't come to the class on a regular
00:04:06
basis like in a blended or flexible or
flip-glass mode, then you have to
00:04:11
provide student support services. So in
regular setting, students will just go to
00:04:17
the faculty office, to the college
secretary's office, if they have
00:04:21
administrative concerns. Walk-in
lang yan. But if they're disperse or if they
00:04:26
don't come to class on a daily basis
then, there has to be a support
00:04:31
system to them
and they have, you have to provide
00:04:35
academic, administrative, and technical
support. Academic in terms of academic
00:04:39
policies. Yung hindi nila naiitindihan,
tatanong nila yan. How do
00:04:43
you respond to those questions?
administrative, registration procedure,
00:04:47
dropping, LOA, things like those. How do
they go about it? You have to
00:04:51
provide the information and technical
support? how do we make use of the LMS?
00:04:56
How do we access the learning materials
that are online? Things like those. And
00:05:00
then you have to develop this student
support staff. There are special skills
00:05:06
that are expected with student support
people. They should be able to
00:05:12
identify the needs of the learners and
be able to provide the cognitive,
00:05:18
administrative, and systemic needs of
those students. And integrating all of
00:05:24
these subsystems would be the
organization and management system, and
00:05:27
that part would be strategic planning. We
should be able to identify the role of
00:05:31
technology-enhanced teaching and learning
in our own university because if we are
00:05:36
not able to do that we are not going to
get the support of our community. And
00:05:43
then systems development, financial
administrative management, and quality
00:05:48
assurance. So management has a big role
in ensuring the success of all the
00:05:54
different subsystems. So as you can see,
these concurrent workshops aim to
00:06:00
provide an overview in our introduction
to the subsystems or a particular
00:06:04
component of a subsystem. If you have
other colleagues here that are attending
00:06:09
the other workshops, we can see that
Workshop A, this workshop that we are
00:06:16
having right now, falls under the
organization and management subsystem,
00:06:20
Workshop B (instructional design) falls
under course design subsystem,
00:06:25
Workshop C under teaching and learning, Workshop F
also under teaching and learning, and
00:06:31
Workshop D under student support
subsystem. QA also falls under
00:06:36
organization and management subsystem.
So pagbalik niyo sa mga institutions niyo if you
00:06:42
have other colleagues attending, you
integrate all of that and
00:06:45
come up with a strategic plan. Now, I'm sure
all of you are quite familiar with
00:06:51
strategic planning. You're all, almost all
of us here are administrators and heads
00:06:56
of institutions and you know the basic.
So I'm not going to really teach you how
00:07:00
to do strategic planning. We're just
going to touch on the aspects that
00:07:05
we have to consider when we do strategic
planning in the context of ODeL. So, as
00:07:11
we know the three basic questions in
strategic planning are: Where are we now?
00:07:15
Where do we want to be? and how do we
get there? right? Now, in the strategic
00:07:21
planning process in the context of ODeL
we usually do SWOT analysis and the
00:07:27
strengths and weaknesses you should
refer to our internal analysis, internal
00:07:32
assessment, those factors that are
referring to the organization itself.
00:07:36
And then there are opportunities and threats those are external to us, those are the
00:07:41
things that are happening out there in
the environment, right? So when we do
00:07:46
internal assessment, we have to look at
the subsystems because these are the
00:07:51
factors that we have to put in place
when we do technology-enhanced or ODeL.
00:07:57
So we talked about course design, I've
mentioned some of those already, and
00:08:02
we have to look at teaching and learning,
We have to look at student support,
00:08:07
we have to look at our organization and
management. Now, some of us are not doing
00:08:13
blended or technology enhanced learning
yet but we have certain competencies
00:08:18
right now that we could develop and turn
into something that could be useful for
00:08:22
ODeL. Like in terms of curriculum
development, meron naman tayong experience
00:08:32
when it comes to that. When comes the
design of instructional model, we have
00:08:37
faculties or colleges in education that
could also help us. All they have to
00:08:42
do is to be trained to the specificities
and requirements of DE to be able to
00:08:47
apply those learning strategies in
the context of DE.
00:08:53
In comes to teaching and learning, do we have people in the organization that are
00:08:59
our experts in media production? Do we
have people na maaasahan when it comes to
00:09:05
the IT? Of course we have IT offices in
the university but are they aware of the
00:09:10
requirements in DE? Are they aware of the
requirements when it comes to setting up
00:09:15
learning management systems? These are
the things that we need to consider.
00:09:22
Now, when it comes to student support staff, we
have of course the support staff who
00:09:27
address the needs of our regular
students. But what are the specific
00:09:32
requirements of student support when
comes to DE? Are they trained? Can they be
00:09:37
trained? and if yes, how? Now, the last part would
be the organization and management. Other
00:09:44
policies or administrative procedures
that are in contrast with
00:09:50
flexible teaching and learning, we
have to take that into consideration and
00:09:55
adjust those. Like for instance sa UPOU,
before, pagpe-pay ng registration,
00:10:03
cash lang. You have to go to the Learning Center
but it takes away the flexibility.
00:10:07
The students are all over the
country. So we have to introduce yung
00:10:10
payment by credit card. We have to do
online registration, we have to do online
00:10:15
submission of grades, we have to do
online viewing of grades, and right now,
00:10:20
we have already introduced online
application for admission. So certain
00:10:25
procedures have to be adjusted to ensure
that they are relevant to the target
00:10:31
learners that you are servicing.
So naga-adjust hindi lang yung teaching methodology
00:10:36
but also the administrative procedures
and requirements but of course you have
00:10:42
certain policies to follow as well. You
have CHED requirements. In our university,
00:10:46
we have the UP code. So even if we ought
to make certain things, we have to make
00:10:51
sure that we don't break or 'di namin
nasusunod yung university
00:10:58
code. So these things are things that we
have to manage, consider, and balance. Now,
00:11:08
of course, administration, it's important
that we consider the management support,
00:11:12
leadership,
and the policies I have mentioned and
00:11:15
hiniwalay ko yung resources because this is
something that we, that administrators,
00:11:20
are also very much interested in. so
there are certain sources of funding in
00:11:27
revenues that we need to consider like
if we offer DE or flexible modes
00:11:33
of teaching, what are the sources of
funding because it takes a lot
00:11:39
to be able to introduce such kind of system
in terms of course materials
00:11:43
development training and alike. So
where are the sources of funds coming
00:11:47
from? What are the sources of revenues?
Fees? Are we going to sell our course
00:11:52
materials? Are we going to charge for
face-to-face tutorials? Things like those.
00:11:58
And then the costs. There are different
classes, I've said, like there are fixed
00:12:03
costs, fixed recurrent costs, and of
course, the variable cost, likewise,
00:12:07
materials, and learning support. And of
course there's technology. How is the
00:12:13
status of the infrastructure in
terms of IT in our institution? Do we
00:12:19
have multimedia production equipment? Do we
have access to LMS? Things like those. And
00:12:25
then of course we match that with the
things that are happening in the
00:12:28
environment. Who are our target learners? What
are their profile? What's their age,
00:12:33
gender, location? Where are they located? What
are their preferred learning styles? Do
00:12:40
they have the financial capacity
to take our courses? If not, are we able
00:12:44
to secure scholarships for them? Do they
have access to technology? Things like
00:12:50
those. And of course digital literacy. Are
they prepared for DE? It was mentioned
00:12:55
yesterday, I'm adding plenary that we
also need to consider the readiness of
00:12:59
our target learners for DE, for distance
education, or technology-based learning.
00:13:03
And we have to look at other educational
institutions, of course, in our
00:13:10
locality, the courses they are offering
and their modes of delivery and the fees
00:13:15
they're charging because competition is
important. We have to consider
00:13:18
especially for those who are
privately funded. Of course, you have
00:13:23
to consider the partners and linkages
in the education sector, professions
00:13:27
government, non-government, industry.
In the case of yesterday, they were
00:13:33
able to raise funds from the alumni to
fund their DE program. And there are other
00:13:41
sources that we can tap:
international funding grants and the
00:13:44
alike. We need to study Republic Act 10650
the implementing rules and guidelines
00:13:49
and how we can tap that law and the
provisions of the law to be able to
00:13:54
maximize or to be able to gain the
things that we need to prepare for as we
00:13:58
offer the programs. And there are also
industry organizations like the UPOU
00:14:07
has partnered with IBPAP -- IT and Business
Process Association of the
00:14:12
Philippines, and we are offering online
courses in service management program to
00:14:18
prepare people for the business
processing industry. And IBPAP has
00:14:25
part with different universities they
provide computers, IT infrastructure to
00:14:32
be able to help universities that are
interested to adopt blended learning as
00:14:40
a mean for teaching service
management to their students. Things
00:14:44
like these we have to to be aware of
those. Then, of course, the regulatory
00:14:49
system accreditation. Of course, there's
always the issue of level 3 accreditation
00:14:54
and if you are a COD or not
COD or not. And of course the technology
00:15:00
infrastructure. Not only in the
institutions location but also in the
00:15:04
location of your target learners. We
have to consider that. So as we all
00:15:10
know in SWOT analysis, we interrelate
yung ating strengths, weaknesses
00:15:15
opportunities, and threats. There are
opportunities available out there. We all
00:15:18
know about them. In fact, we have already
made a vision, very idealized vision of
00:15:23
the future but we have the strength, the
competencies to be take, to take
00:15:28
advantage of those. Are our weaknesses
crucial enough to prevent us from
00:15:33
getting advantage of those opportunities?
Are we strong enough to ward off the
00:15:38
threats
facing us? but there are other
00:15:42
opportunities for us to be stronger in
things that in areas where we are weak.
00:15:47
So yun yung SWOT analysis 'diba? So based on
that, we are able to fine-tune our vision
00:15:54
and come up with something that is more
concrete, more specific in terms of the
00:16:01
role of ODeL or technology-mediated
learning in our own institution. So
00:16:05
that's our role. So yung ginawa nating
vision, that's something that's more
00:16:09
macro. That's something that we want to
have in the future. But when we do our
00:16:13
own visioning for our institution, then we
have to consider own context to be
00:16:18
able to come up with something concrete.
Of course after that, we translate this
00:16:25
vision into a statement, we formulate
strategies, and then we do tasking
00:16:29
and budgeting. That's the time we
identify people to implement, we set
00:16:34
up the organizational structure, and
alike -- things, the nuts and bolts of
00:16:38
management. So for this workshop we're
not going to that deep.
00:16:45
all we want to do is to, for us to
reflect on our own respective
00:16:51
institutions and be able to see the role
of teaching and learning, technology
00:16:56
enhanced teaching and learning or ODeL
in our own institution, how it's
00:17:02
going to support our mission. Because if
our constituents, do not see its role
00:17:07
in our mission, in our basic mission as
an institution, then it's just going to
00:17:13
fall by the wayside. Hindi talaga siya
uurong. So to help us in terms of
00:17:26
our engagement with the
process of strategic planning process, we
00:17:33
have a caselet and we're going to
distribute to you now copies of the caselet.
00:17:37
it's entitled to go the distance or
not? May kantang ganito yata, 'di ba? And you
00:17:46
have to answer the questions at the end
of the case as a group but we're going
00:17:50
to discuss it,
discuss the answers to the questions as
00:17:53
a plenary. So hindi na natin
idi-discuss, hindi na ipe-present each
00:17:57
group. it's a very short case by the way,
so we did and then answer the questions
00:18:03
among yourselves. You have ten minutes to
do this activity and then we'll discuss
00:18:10
it afterwards.
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