NetSuite Secrets Hidden in Your Implementation - Consolidated Purchase Orders

00:06:21
https://www.youtube.com/watch?v=01sg6damx_s

Ringkasan

TLDRIn this video, Rob Josek from Onecladex demonstrates a new feature in the NetSuite 2021.1 release that supports consolidated purchasing across multiple entities. This feature helps organizations create a single purchase order for the same products from a supplier, and the products can be received at different warehouses associated with various subsidiaries. The setup process involves enabling the centralized purchasing option in the inventory settings of NetSuite. Once enabled, additional fields for 'target subsidiary' and 'target location' appear, allowing the user to select specific locations and subsidiaries for each line item within a purchase order. The video also walks through creating a purchase order, adding line items, and the receiving process, showing how consolidated purchasing simplifies transactions by streamlining the purchasing and receiving steps across multiple entities.

Takeaways

  • 🆕 NetSuite 2021.1 introduces consolidated purchasing.
  • 📦 Create a single purchase order across multiple subsidiaries.
  • 🔧 Enable feature via Inventory settings in NetSuite.
  • 🏢 Select 'target subsidiary' and 'target location' in order form.
  • 🧾 Streamlines purchase and receiving processes.
  • 🔗 Facilitates centralized billing and purchasing.
  • 🎥 Demonstrates setup and usage within NetSuite UI.
  • 👥 Helpful for organizations with multi-entity transactions.
  • 📈 Simplifies accounts payable processes.
  • 📑 Provides flexibility in managing warehouse inventories.

Garis waktu

  • 00:00:00 - 00:06:21

    The video is introduced by Rob Josek from onecladex, showcasing a new feature in the latest NetSuite 2021.1 release, which allows consolidated purchasing across multiple entities. This feature helps organizations combine multiple purchase orders into one for the same products acquired from the same supplier, streamlining the purchasing process and facilitating receiving and accounting across subsidiaries. Rob proceeds to demonstrate how to enable and use this feature within NetSuite. He logs in as an administrator to enable the centralized purchasing and billing feature, and then shows how to create a consolidated purchase order as a purchase manager by selecting a supplier and products while designating target subsidiaries and locations. He explains the receiving process, highlighting how it allows products to be received against individual subsidiary locations, creating separate receipt records for each. The simplified process enables efficient management of purchasing and receiving, and Rob concludes by expressing his intent to release more videos on new features from the 2021 release.

Peta Pikiran

Video Tanya Jawab

  • What is the new feature in NetSuite 2021.1?

    It allows consolidated purchasing across multiple entities, enabling a single purchase order for the same products from a supplier.

  • How can this feature be enabled in NetSuite?

    By going to Setup, then Enable Features under the Inventory and Items and Inventory tab, and switching on centralized purchasing and billing.

  • What roles are illustrated in the example?

    The administrator role and purchase manager role are demonstrated.

  • What fields are added when this feature is activated?

    New fields, 'target subsidiary' and 'target location', are added to the purchase order form.

  • How does consolidated purchasing benefit organizations?

    It allows products to be purchased and received at different subsidiaries and locations within a single purchase order, simplifying transactions.

  • What is the process after creating a purchase order with this feature?

    The purchase order is created and the receiving process is facilitated for each line item against respective subsidiaries and locations.

  • How do you receive items for consolidated purchasing orders?

    Items are received via the 'Items to Receive' transaction under the warehouse manager, enabling receipt entries for multiple locations and subsidiaries.

  • What is NetSuite?

    NetSuite is a business management software suite offering ERP, CRM, and e-commerce capabilities.

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Gulir Otomatis:
  • 00:00:03
    hi everybody it's uh rob josek from
  • 00:00:05
    onecladex
  • 00:00:06
    today i thought i would record a little
  • 00:00:09
    short video
  • 00:00:10
    to show you this new feature that's come
  • 00:00:12
    out in the new netsuite release
  • 00:00:14
    the actual 2021.1 release that was only
  • 00:00:18
    that only came out a few weeks ago for a
  • 00:00:20
    majority of our clients
  • 00:00:22
    um this new feature enables consolidated
  • 00:00:25
    purchasing across multiple interviews so
  • 00:00:28
    if you're an organization where you
  • 00:00:30
    currently have multiple purchase orders
  • 00:00:32
    for the same products you're buying
  • 00:00:34
    um and you're doing it for each and
  • 00:00:37
    every entity
  • 00:00:38
    netsuite now enables you to consolidate
  • 00:00:39
    those into one purchase order so you can
  • 00:00:41
    have
  • 00:00:42
    one purchase order that is able to buy
  • 00:00:44
    products
  • 00:00:45
    from the same supplier across those
  • 00:00:48
    multiple entities and
  • 00:00:49
    facilitate that receiving process as
  • 00:00:51
    well into those relevant locations and
  • 00:00:53
    warehouses for those subsidiaries
  • 00:00:55
    and facilitate the accounts payable
  • 00:00:57
    element as well so
  • 00:00:58
    let me show you um how to set it up
  • 00:01:01
    it's quite easy and simple so let me
  • 00:01:05
    just
  • 00:01:05
    jump in and show you
  • 00:01:09
    so here i am here netsuite logged in as
  • 00:01:11
    the
  • 00:01:12
    administrator role so if you jump into
  • 00:01:15
    setup
  • 00:01:16
    enable company
  • 00:01:19
    enable features sorry
  • 00:01:25
    once you're in enable features under the
  • 00:01:27
    inventory
  • 00:01:28
    and items and inventory tab if you
  • 00:01:31
    scroll down
  • 00:01:32
    you will notice that there is a
  • 00:01:35
    facility that enables centralized
  • 00:01:39
    purchasing and billing so once that
  • 00:01:42
    switch
  • 00:01:42
    is switched on you're right it
  • 00:01:44
    facilitates that that ability to
  • 00:01:46
    to create a purchase order for multiple
  • 00:01:48
    legal entities
  • 00:01:49
    so if i now go into an actual role and
  • 00:01:53
    show you how it works
  • 00:01:54
    so i'll just jump in the purchase
  • 00:01:55
    manager role
  • 00:02:04
    so here i am as a purchase manager i'll
  • 00:02:06
    just jump in to create a
  • 00:02:08
    purchase order from my shortcuts
  • 00:02:12
    so if i go and add a supplier in
  • 00:02:25
    once i've selected that supplier jump
  • 00:02:27
    down and choose the actual product you
  • 00:02:29
    will now see
  • 00:02:30
    after i've turned that facility on there
  • 00:02:32
    are two actual
  • 00:02:33
    fields here that you just switch on in
  • 00:02:36
    the customize the form section
  • 00:02:38
    that's called the target subsidiary and
  • 00:02:40
    the target location
  • 00:02:42
    so it's in addition to this actual
  • 00:02:43
    location field that you can switch off
  • 00:02:45
    so if i
  • 00:02:46
    if i go and add this so i'm choosing for
  • 00:02:50
    one cladex lights and for warehouse 20
  • 00:02:54
    hq
  • 00:02:54
    i'm also able to then create for the
  • 00:02:57
    same product
  • 00:02:58
    under the same purchase order um
  • 00:03:01
    the the another subsidiary
  • 00:03:05
    sorry if i choose the correct subsidiary
  • 00:03:07
    another subsidiary for
  • 00:03:09
    a separate warehouse to be received in
  • 00:03:12
    right sorry i didn't obviously do that
  • 00:03:14
    correctly
  • 00:03:16
    x lights one clad x
  • 00:03:20
    lighting and we do 32 qlds so
  • 00:03:24
    you can say with i'm buying products for
  • 00:03:28
    these separate subsidiaries on the one
  • 00:03:29
    purchase order
  • 00:03:31
    and risk and going to be receiving them
  • 00:03:33
    against these two individual locations
  • 00:03:35
    that are tied to these target
  • 00:03:36
    subsidiaries
  • 00:03:38
    so if i save that now
  • 00:03:44
    i'll then create a purchase order for
  • 00:03:46
    this and then
  • 00:03:47
    obviously for the receiving process i'll
  • 00:03:49
    show you how that works as well
  • 00:03:51
    so if you were to receive in terms of
  • 00:03:54
    just by the purchase order
  • 00:03:55
    you could obviously go in and hit the
  • 00:03:57
    receive button and then you'll see the
  • 00:03:59
    facility of being able to select
  • 00:04:02
    the two line items to be received
  • 00:04:06
    against those individual subsidiary
  • 00:04:08
    locations
  • 00:04:12
    so when that loads up you'll be able to
  • 00:04:15
    see that i can
  • 00:04:16
    highlight both for that particular
  • 00:04:19
    purchase order
  • 00:04:20
    and and submit and receive where it will
  • 00:04:22
    create two
  • 00:04:24
    in item receipt records for
  • 00:04:27
    those two purchase orders but let me do
  • 00:04:30
    that whole process via the
  • 00:04:32
    items to receipt transaction under the
  • 00:04:35
    warehouse manager which is what most
  • 00:04:37
    organizations be using and
  • 00:04:38
    show you how that works
  • 00:04:42
    so here i am logged in as the warehouse
  • 00:04:45
    manager
  • 00:04:46
    i have the um items to receive button
  • 00:04:50
    here so i'll choose that
  • 00:04:52
    and you can see if i just uh it based on
  • 00:04:55
    po
  • 00:05:05
    maybe even choose the vendor
  • 00:05:09
    so therefore find those two
  • 00:05:14
    you can see that for the same purchase
  • 00:05:15
    order i'm for those two particular
  • 00:05:17
    target locations
  • 00:05:19
    subsidiaries i'm now receiving it so if
  • 00:05:21
    i click
  • 00:05:22
    and submit assuming you don't have a sim
  • 00:05:25
    um
  • 00:05:25
    you know serialized or batch
  • 00:05:28
    product or you have to go and allocate
  • 00:05:31
    the relevant
  • 00:05:31
    batches to it in this case i'm just
  • 00:05:33
    receiving inventory items
  • 00:05:35
    so what will happen in this very simple
  • 00:05:36
    process of receiving it will then create
  • 00:05:39
    two individual receipts
  • 00:05:42
    where you can see for each receipt
  • 00:05:46
    um the individual reception of the
  • 00:05:49
    product
  • 00:05:50
    against that location so we're receiving
  • 00:05:52
    it at 32 for that particular subsidiary
  • 00:05:55
    as well as receiving this particular
  • 00:05:59
    um quantity against this location
  • 00:06:01
    against that subsidiary
  • 00:06:02
    so it's relatively easy to use and it's
  • 00:06:06
    quite simple
  • 00:06:07
    so i hope i hope this was of help and
  • 00:06:09
    i'll uh produce a few more videos of
  • 00:06:11
    some of the new features that are coming
  • 00:06:12
    that have come out in the 2021 release
  • 00:06:14
    thank you
  • 00:06:20
    you
Tags
  • NetSuite
  • consolidated purchasing
  • feature
  • 2021.1 release
  • inventory management
  • purchase order
  • subsidiaries
  • centralized billing