Mastering Accounting in a Multi-Company Environment

00:49:04
https://www.youtube.com/watch?v=IeEyvOr2Kmc

Sintesi

TLDRThe presentation showcases Odoo 18, a powerful tool for enhancing communication and management across multiple companies within a single platform. Robin provides insights into the implementation of Odoo and emphasizes the need for a robust team collaboration between clients and Odoo experts. Key features discussed include effective management of financial flows, synchronization of orders, unified chart of accounts, and improved reporting capabilities. The demo illustrates practical applications of these features in real-world business scenarios, highlighting the seamless integration and efficiency Odoo 18 brings to multi-company operations.

Punti di forza

  • 🌐 Seamless integration of multiple companies using Odoo 18.
  • ⚙️ Strong collaboration between client and Odoo implementation teams is crucial.
  • 📊 New features include multi-company synchronization and improved reporting.
  • ⚠️ Avoid complex setups by harmonizing account charts and processes.
  • ✔️ Embrace Odoo's multi-company features for greater efficiency.
  • 📈 Analyze and manage financial flows more effectively with Odoo 18.

Linea temporale

  • 00:00:00 - 00:05:00

    The video introduces a seamless business ecosystem, allowing all companies to utilize one central communication hub with the new features of Odoo 18 for managing a multi-company environment effortlessly. Analyst Robin provides an overview of the talk, inviting viewers to submit questions via a QR code for later discussion.

  • 00:05:00 - 00:10:00

    Robin elaborates on the roles within the implementation of Odoo 18, highlighting the collaborative effort between client teams and Odoo specialists to address complex financial flows. He emphasizes the importance of sharing resources, choosing the right implementation strategy, and establishing a strong foundation for multi-company setups.

  • 00:10:00 - 00:15:00

    The speaker outlines crucial dos and don’ts for integrating multi-company functionalities, suggesting best practices like sharing products and customers across entities, implementing systematically, and harmonizing financial practices to avoid conflict. The video stresses avoiding certain changes that may lead to systemic issues.

  • 00:15:00 - 00:20:00

    Robin presents six key features of Odoo 18 that enhance multi-company synchronization, including the ability to handle multiple purchase orders effectively, synchronize bills, and maintain consistency in financial reporting across various international standards, thereby easing cross-border transactions.

  • 00:20:00 - 00:25:00

    The demonstration begins with a use case of 'SS Fair Belgium' as the headquarters managing multiple companies globally. Robin navigates the interface, showcasing how easily purchase orders and invoices can be integrated into one another to streamline processes.

  • 00:25:00 - 00:30:00

    As Robin explores the Australia branch, he showcases project management features, allowing team members to interact within tasks set for event organization, and emphasizes the importance of cross-company discussions for different operational departments.

  • 00:30:00 - 00:35:00

    Robin highlights the product management and invoicing systems, focusing on how the application automatically manages the creation of invoices and associated bills alongside analytic accounting to improve budget tracking and management across multiple locations.

  • 00:35:00 - 00:40:00

    The video explains how batch payments can be efficiently organized, allowing users to process several payments simultaneously. This feature includes loan management, further demonstrating Odoo 18's capability to support loans, track expenses, and generate consolidated financial reporting.

  • 00:40:00 - 00:49:04

    In the wrap-up session, Robin answers audience questions related to using Odoo for companies with varying accounting standards and tax regulations while facilitating discussions about multi-ledger tracking, analytic accounting, and improving project management capabilities, concluding with a call to integrate feedback for continuous software improvement.

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Mappa mentale

Video Domande e Risposte

  • Can Odoo be used in a multi-company environment including countries outside of Europe?

    Yes, Odoo supports several countries outside of Europe.

  • How do you deal with multi-company using different accounting standards?

    You can use the multi-ledger feature to post on different journals based on accounting standards.

  • Do we have multiple Gap journals automatically created when using localization?

    No, you need to create all necessary journals manually.

  • Can we merge or harmonize the chart of accounts with an import?

    You can map existing accounts but need to merge them if they already exist.

  • Can we add transfer pricing rules for inter-company sales and purchases?

    No, the current version does not support transfer pricing.

  • Is loan management only for borrowings?

    Loan management is primarily for borrowings but can import investment data in Excel.

  • How many legal entities are possible in a single database?

    The system can support numerous legal entities, reportedly up to 70.

  • Can we establish branches in Odoo?

    Yes, branches can be created under a single legal entity for differentiation.

  • How does analytic accounting distribute costs among multiple cost centers?

    You can assign percentages to different analytic distribution lines.

  • How are assets activated automatically when posting a bill?

    Assets are linked to bills via an automation tab within the fixed asset accounts.

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Sottotitoli
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Scorrimento automatico:
  • 00:00:01
    picture a world where all your companies
  • 00:00:04
    communicate through one Central
  • 00:00:07
    Hub a world where all your businesses
  • 00:00:11
    communicate through one Central
  • 00:00:14
    platform a business ecos system that
  • 00:00:17
    operate through one powerful
  • 00:00:22
    tool what if I told you that this world
  • 00:00:24
    is not reality with
  • 00:00:27
    O8 yeah you hear that right
  • 00:00:30
    from 0 to 18 every aspect of the multi
  • 00:00:34
    company environment can be handled with
  • 00:00:37
    ease
  • 00:00:39
    skeptical well you won't be at the end
  • 00:00:41
    of this talk I'm Robin I'm business
  • 00:00:44
    analyst part of the Finance and
  • 00:00:45
    Accounting expertise team and I'm
  • 00:00:47
    thrilled to take you on a groundbreaking
  • 00:00:50
    Journey on all the brand new features of
  • 00:00:53
    OD 18 related to the multi
  • 00:00:56
    company but before we start please take
  • 00:00:59
    some time to scan this QR code that will
  • 00:01:02
    redirect you to a pad in which you can
  • 00:01:04
    write down all your questions and I will
  • 00:01:06
    come back to your questions later
  • 00:01:09
    on so today what we will see is more on
  • 00:01:13
    a management side what is our role as a
  • 00:01:16
    consultant and what is our role uh when
  • 00:01:18
    implementing a
  • 00:01:20
    project but I will explain you more
  • 00:01:22
    particularly what is my role as an
  • 00:01:25
    expert in financial
  • 00:01:27
    flows after that I will give you some
  • 00:01:30
    tips and tricks on what you need to do
  • 00:01:33
    and what you certainly shouldn't do when
  • 00:01:35
    implementing a multi- company
  • 00:01:37
    environment then I will give you six key
  • 00:01:39
    ODU 18 features and of course at the end
  • 00:01:43
    I will show you how great ODU 18 is when
  • 00:01:46
    using a multi company
  • 00:01:49
    environment so when we Implement Oo we
  • 00:01:52
    need a strong team of
  • 00:01:55
    individuals on one side we have the
  • 00:01:58
    client team with the sponsor the end
  • 00:02:00
    user and the
  • 00:02:02
    Ambassador on ODU side we have the
  • 00:02:04
    project leader business advisor and
  • 00:02:08
    behind them we have a strong team of
  • 00:02:11
    consultants and of
  • 00:02:13
    developers and actually we have a team
  • 00:02:15
    within a team the team of that is
  • 00:02:18
    responsible of implementing a do and
  • 00:02:22
    like I like I said there is a strong
  • 00:02:24
    team of consultants and that's where we
  • 00:02:27
    are coming in as experts in Finance and
  • 00:02:30
    Accounting we are there to help our
  • 00:02:33
    fellow colleagues when they have tricky
  • 00:02:35
    questions or special flows and when they
  • 00:02:38
    have uh they need our help to go further
  • 00:02:41
    in the
  • 00:02:42
    implementation now you as oo Partners
  • 00:02:46
    you can ask us or help as well to help
  • 00:02:49
    you on those tricky questions so never
  • 00:02:52
    hesitate on MMC project or better known
  • 00:02:55
    as large project well there our role is
  • 00:02:59
    a bit different
  • 00:03:00
    because by default when we are involved
  • 00:03:03
    in large project well the finance flows
  • 00:03:06
    are by default more
  • 00:03:09
    complex but we can be involved at
  • 00:03:11
    different stages of the implementation
  • 00:03:14
    the key account manager can ask us to be
  • 00:03:16
    there to ask uh questions during a
  • 00:03:19
    request for information or directly help
  • 00:03:23
    when doing an an
  • 00:03:25
    analysis but we can also be involved
  • 00:03:28
    directly in the implementation and help
  • 00:03:30
    our clients to implement their
  • 00:03:32
    particular flows in their financial
  • 00:03:35
    flows now that was it on explaining how
  • 00:03:39
    we help you implement
  • 00:03:43
    Odo there some stuff that I want to um
  • 00:03:46
    give you some dos and Don that are
  • 00:03:48
    really important when you implement a
  • 00:03:50
    multi- company environment are the
  • 00:03:53
    following ones the first do is share the
  • 00:03:56
    products and the customers or contact UM
  • 00:03:59
    in general that you need in a multi
  • 00:04:02
    company uh environment that means that
  • 00:04:06
    uh you should never block the system but
  • 00:04:08
    I will come back to it think at the
  • 00:04:11
    impact of multic compan setup UPF front
  • 00:04:13
    implementation that means think about
  • 00:04:16
    your inventory or your accounting or the
  • 00:04:20
    sales orders and purchase orders that
  • 00:04:21
    need to be synchronized from one company
  • 00:04:23
    to
  • 00:04:24
    another and then maybe this one is is
  • 00:04:27
    one that is obvious but embraced the
  • 00:04:29
    multi compan features that we have
  • 00:04:31
    because Odo is giving you the features
  • 00:04:34
    to help you to ease the the the
  • 00:04:37
    usability as a user so please embrace it
  • 00:04:40
    instead of trying to avoid those then
  • 00:04:43
    another one is Implement one company by
  • 00:04:45
    one company you will start with one see
  • 00:04:48
    how it goes and then will go to the next
  • 00:04:50
    one and then harmonization is key
  • 00:04:53
    because you have so many uh companies
  • 00:04:56
    try to harmonize harmonize the certainly
  • 00:04:59
    a financial um spe perspective try to
  • 00:05:03
    harmonize your chart account your taxes
  • 00:05:05
    and so on when you
  • 00:05:07
    can now what you should certainly avoid
  • 00:05:10
    in the first point is don't change the
  • 00:05:12
    one too many fields on the product on a
  • 00:05:14
    partners and partners on many to many
  • 00:05:17
    fields so you may know that you either
  • 00:05:20
    have to choose if you link it to one
  • 00:05:22
    company or to all your companies so
  • 00:05:25
    please don't change it to have it only
  • 00:05:27
    on on some of the companies because
  • 00:05:29
    retried it and we know that you come
  • 00:05:32
    into a lot of blockings in the
  • 00:05:35
    system second one is don't create
  • 00:05:37
    branches instead of multic company if
  • 00:05:40
    you want to create a branch it it is a
  • 00:05:42
    related business unit to an existing
  • 00:05:44
    legal entity if you have different legal
  • 00:05:47
    entities well then you need to use the
  • 00:05:48
    multic
  • 00:05:50
    comp don't use a different uh chart of
  • 00:05:54
    accounts per company that you have
  • 00:05:56
    because from o to 18 you have a unified
  • 00:05:58
    chart of account so just do a mapping
  • 00:06:01
    into your accounts in order to have a
  • 00:06:03
    proper report but I'll come back to it
  • 00:06:05
    later and then share the analytic
  • 00:06:07
    accounting if you use the same antic
  • 00:06:10
    structure from one company to
  • 00:06:12
    another all right now the six key new
  • 00:06:15
    features that I um I think is important
  • 00:06:18
    when having a m a multi compan setup is
  • 00:06:20
    the fact that first of all now we have a
  • 00:06:22
    multi multiple multi company
  • 00:06:24
    synchronization so that means that you
  • 00:06:26
    can either choose between purchase order
  • 00:06:28
    and sales order ERS and the
  • 00:06:30
    synchronization of your bills so you
  • 00:06:32
    don't have to choose anymore you now can
  • 00:06:35
    search for specific companies in your
  • 00:06:37
    search bar with all the companies you
  • 00:06:39
    can reset your choices or confirm your
  • 00:06:42
    choices you also have the multi- lger
  • 00:06:45
    postings of assets so that means that
  • 00:06:48
    when you have one asset you can now well
  • 00:06:50
    post it on different um journals which
  • 00:06:53
    is really useful in international
  • 00:06:54
    standards for example or for
  • 00:06:56
    consolidation purposes if you would like
  • 00:06:59
    and then we we have a brand new loan
  • 00:07:00
    management that speaks for such and we
  • 00:07:02
    have the improved financial reporting
  • 00:07:04
    I'll come back to it because we have
  • 00:07:06
    different um improvements to show you
  • 00:07:09
    all right that's enough uh for uh
  • 00:07:12
    teasing let's jump into my
  • 00:07:14
    demo so now I'm connected as SS Fair
  • 00:07:18
    Belgium and SS Fair Belgium is a music
  • 00:07:22
    uh event company uh music festival
  • 00:07:25
    company because in Belgium we love
  • 00:07:27
    festivals and we love it that much that
  • 00:07:29
    actually we exported our music festivals
  • 00:07:33
    and now I'm connected as as Robin who is
  • 00:07:35
    the owner of ssf Belgium and has created
  • 00:07:37
    a lot of companies all over the world
  • 00:07:41
    you see that we have uh while different
  • 00:07:43
    companies in all the different regions
  • 00:07:45
    of the world in order to be there for uh
  • 00:07:47
    any market now particularly here while
  • 00:07:51
    sfir Belgium is actually the HQ so it's
  • 00:07:54
    consolidating the accounts looking at
  • 00:07:55
    the reports and verifying everything s
  • 00:07:59
    Fest supplies is responsible for the
  • 00:08:01
    supply of uh your uh um infrastructure
  • 00:08:06
    of your stages kiosk and so on and then
  • 00:08:09
    we have sfir merch which is responsible
  • 00:08:11
    for the merchandising on our
  • 00:08:13
    events you also have sare Australia and
  • 00:08:16
    sare Australia is actually a small new
  • 00:08:19
    company brand new company that we
  • 00:08:21
    created because we have a huge Market to
  • 00:08:23
    take in Australia and we will try to uh
  • 00:08:26
    organize a brand new music event I'll
  • 00:08:28
    come back to that just after something I
  • 00:08:31
    want to show you before going to my sare
  • 00:08:35
    Australia company I want to show you how
  • 00:08:37
    the multi compan synchronization has
  • 00:08:39
    been done now as you can see you have
  • 00:08:41
    multiple selectors to choose and you can
  • 00:08:45
    uh choose uh here I chose uh to take all
  • 00:08:48
    the purchase ERS sales orders and my
  • 00:08:50
    bills and I even added a particular
  • 00:08:52
    purchase Journal that is my inter
  • 00:08:54
    company purchase Journal so it's really
  • 00:08:56
    useful because now when I will create a
  • 00:08:59
    sale order it will automatically create
  • 00:09:01
    a purchase order in my other company
  • 00:09:03
    same if I create a purchase order it
  • 00:09:04
    creates a sales order and if I create an
  • 00:09:06
    invoice it will create a bill in the
  • 00:09:08
    specific purchase Journal of my auto
  • 00:09:11
    company all right and I've explained
  • 00:09:13
    about how this structure and how it
  • 00:09:15
    works let's Deep dive into sfir
  • 00:09:17
    Australia so now I'm connected as Scott
  • 00:09:21
    Scott is responsible for the
  • 00:09:23
    organization of sare Australia well for
  • 00:09:26
    the organization of my
  • 00:09:27
    events and as I said we want to organize
  • 00:09:30
    a brand new event in Australia at Gold
  • 00:09:32
    Coast between Gold Coast and Brisbane so
  • 00:09:34
    what we have done first is creating a
  • 00:09:36
    project in which as you can see here
  • 00:09:38
    Gold Coast Festival in which we have
  • 00:09:39
    added some
  • 00:09:41
    tasks now you can directly see that now
  • 00:09:44
    I have a top bar that is shared between
  • 00:09:47
    my projects but uh and here I can choose
  • 00:09:50
    anything that I want to see related to
  • 00:09:52
    that project so if I go into my
  • 00:09:54
    documents I have documents related to my
  • 00:09:56
    merchandising catalog I come back to it
  • 00:09:59
    and I have direct view on my dashboard
  • 00:10:01
    as
  • 00:10:02
    well here uh when I go back into my
  • 00:10:05
    project you see also that I have uh
  • 00:10:08
    discussed with my different um fellow
  • 00:10:11
    colleagues and maybe something I want to
  • 00:10:13
    show you as well um is my uh analytics
  • 00:10:17
    that I will show you later on here in
  • 00:10:20
    this case first uh what I will show you
  • 00:10:23
    is my discuss app as you can see here
  • 00:10:25
    it's really easy you just have those uh
  • 00:10:27
    discussing uh apps here
  • 00:10:29
    and I discussed with Ellen about the
  • 00:10:31
    fact that actually I need to rent my um
  • 00:10:35
    stage for my music event here Georgina
  • 00:10:38
    is responsible for the merchandising and
  • 00:10:40
    I asked her for merchandising and I talk
  • 00:10:43
    to Robin to whom I asked if he can man
  • 00:10:46
    manage a loan for
  • 00:10:48
    me well that that's it basically what I
  • 00:10:50
    will do now is Jump directly in all the
  • 00:10:52
    needs that I just uh numbered here so
  • 00:10:56
    now I'm connected as uh alen
  • 00:11:00
    alen is responsible as I said for the
  • 00:11:02
    renting of all my infrastructure and and
  • 00:11:05
    so on here Scott discussed with me and
  • 00:11:09
    he said he needed uh from the 30th of
  • 00:11:11
    May until the 2nd of June and a stage
  • 00:11:15
    for in
  • 00:11:17
    Brisbane so I will prepare that directly
  • 00:11:20
    through my rental uh application and
  • 00:11:23
    I'll just look up for my
  • 00:11:25
    product oh well you see actually that I
  • 00:11:27
    don't have that product in uh my
  • 00:11:30
    inventory but I anti anticipated that uh
  • 00:11:33
    I created a purchase order I will close
  • 00:11:35
    this one created a purchase order here
  • 00:11:38
    and it's this one I know that I received
  • 00:11:41
    everything so I'll just validate my
  • 00:11:43
    reception and I even receive my bill
  • 00:11:46
    that is here so now I go on to my bill
  • 00:11:50
    and something particular to uh my bill
  • 00:11:53
    here is actually that what I use as
  • 00:11:55
    infrastructure is actually an asset for
  • 00:11:58
    me so when I will confirm this one it
  • 00:12:01
    will create assets automatically but
  • 00:12:03
    first I will match my purchase order
  • 00:12:06
    because it is my purchase order four and
  • 00:12:08
    I have my bill here and thanks to my
  • 00:12:10
    purchase matching tool well it's really
  • 00:12:13
    it's really amazing but you see there is
  • 00:12:15
    a difference here uh it's because the
  • 00:12:17
    unit price has changed um well yeah you
  • 00:12:20
    know uh inflation is getting hard now I
  • 00:12:24
    accept that uh that difference because
  • 00:12:26
    we really need it I match it go back
  • 00:12:28
    onto my bill and you directly see that
  • 00:12:31
    my purchase order is linked all right
  • 00:12:34
    I'll confirm this one and when I confirm
  • 00:12:37
    it well we directly see that I have two
  • 00:12:39
    assets created and that's actually
  • 00:12:42
    because we as we are an international
  • 00:12:44
    structure we need to post our Assets in
  • 00:12:47
    two different journals in order to have
  • 00:12:50
    different ledgers so when I deep dive in
  • 00:12:52
    this one you see that this one is
  • 00:12:54
    related to my Belgian Gap and I added
  • 00:12:57
    some types here so I'll add it's a state
  • 00:13:00
    structure and I'll go to the next one
  • 00:13:03
    and you see that this one is related to
  • 00:13:05
    my ifs Journal so it's really useful
  • 00:13:07
    I'll just add the ruling for my my ifs
  • 00:13:10
    go back into my list and confirm it
  • 00:13:13
    right
  • 00:13:14
    away well I think I have everything now
  • 00:13:17
    um I can create um my um my uh say order
  • 00:13:24
    with my rental I'll click onto my rental
  • 00:13:26
    again and now you see that I have
  • 00:13:28
    everything in inventory I can confirm
  • 00:13:31
    this one oh yeah something I want to
  • 00:13:33
    show you it's really a trick that I love
  • 00:13:36
    I just activate the debug mode the
  • 00:13:38
    developer mode and I go in the other
  • 00:13:41
    info Tab and here you see that I can
  • 00:13:43
    directly set the info ising invoicing
  • 00:13:45
    journal and I will set it on into
  • 00:13:47
    company Sals by default so something I
  • 00:13:51
    want is the fact that by default every
  • 00:13:54
    time I choose sfir Australia well I will
  • 00:13:56
    have my invoicing Journal of course so I
  • 00:13:59
    set a default value and I know it's a
  • 00:14:01
    nice trick here I put the invoicing
  • 00:14:04
    Journal directly for all user and I save
  • 00:14:07
    default so that from now on any user
  • 00:14:10
    that will create the sale order will
  • 00:14:12
    directly post it on the right
  • 00:14:14
    Journal okay I will confirm this one and
  • 00:14:17
    I will directly create my invoice for
  • 00:14:20
    the full amount and when I confirm it it
  • 00:14:23
    will obviously create automatically the
  • 00:14:26
    um bill in my a company
  • 00:14:30
    okay I think I have everything and now I
  • 00:14:32
    can switch to my other user Georgina and
  • 00:14:36
    Georgina is responsible as I said for
  • 00:14:38
    the merchandising but something
  • 00:14:40
    particular that I didn't mention yet is
  • 00:14:43
    the fact that sfir merchandising has
  • 00:14:45
    actually two different
  • 00:14:47
    branches because we segregated what we
  • 00:14:51
    uh want depending on our type of
  • 00:14:54
    customer so I have some Fair events to
  • 00:14:57
    be that is related to the B to be
  • 00:15:00
    merchandising and sfer event to see well
  • 00:15:03
    to the b2c here in this case well it is
  • 00:15:06
    from a business to another business so I
  • 00:15:08
    will just create my
  • 00:15:10
    salesorder and as you can see here I
  • 00:15:13
    received uh all the details from Scott
  • 00:15:16
    and he needs customized caps t-shirts
  • 00:15:19
    and hoodies you see it's use it's really
  • 00:15:21
    useful because I can keep this C open
  • 00:15:23
    but and I'm still uh on another model
  • 00:15:27
    and I will go into sfer Australia and
  • 00:15:31
    actually instead of using all my
  • 00:15:33
    products I will go and I will use a a
  • 00:15:36
    quotation template here I have a
  • 00:15:38
    quotation template related to all my
  • 00:15:40
    custom products and I don't need the
  • 00:15:42
    banners and I don't need the glasses as
  • 00:15:45
    you can see my price list has been set
  • 00:15:48
    automatically if I deep dive here into
  • 00:15:51
    my contact form it's thanks to the fact
  • 00:15:54
    that I've added the price list onto my
  • 00:15:56
    contact form so every time I will choose
  • 00:15:59
    Australia it will be in Australian
  • 00:16:01
    dollar so I need uh 800 hoodies
  • 00:16:06
    2,000 t-shirts and
  • 00:16:10
    1,000 uh caps all right I've got
  • 00:16:13
    everything everything s seems fine uh
  • 00:16:16
    now I will
  • 00:16:18
    confirm and actually I will create my
  • 00:16:20
    invoice because here I will invoice well
  • 00:16:23
    30% of it because I need to buy my
  • 00:16:26
    merchandising before selling it to to
  • 00:16:29
    them so of course would like to have a
  • 00:16:30
    down payment when I create it you see
  • 00:16:33
    that it's automatically uh added as a
  • 00:16:36
    customer invoice everything is set with
  • 00:16:38
    the down payment and so on but something
  • 00:16:40
    that is way more visible now is the fact
  • 00:16:43
    that I have my currency rate that is
  • 00:16:45
    visible here so from now I am good for
  • 00:16:50
    joina can confirm this one and what I
  • 00:16:53
    will do is click on the print and send
  • 00:16:56
    button all right click on print and sent
  • 00:17:00
    now when I click on print and sent of
  • 00:17:02
    course my customer is visible here and
  • 00:17:05
    actually something I want to show you is
  • 00:17:07
    the fact that I have specific legal
  • 00:17:09
    nodes and this this one is related to my
  • 00:17:13
    export so it is related to my fiscal
  • 00:17:16
    position and this one is related to my
  • 00:17:19
    text so this means that I have two
  • 00:17:22
    different legal nodes on two different
  • 00:17:24
    sides um and that's really useful
  • 00:17:26
    because well I don't have always the
  • 00:17:29
    fiscal position that is emerged with the
  • 00:17:31
    same
  • 00:17:32
    taxes well that's it I think for
  • 00:17:34
    Georgina and I think Scott has a lot to
  • 00:17:36
    do now because as I said I will close
  • 00:17:41
    those um well we probably received my
  • 00:17:45
    documents the sales orders from my other
  • 00:17:47
    companies that are created as purchase
  • 00:17:49
    orders now and I think I need to pay my
  • 00:17:53
    bills that hurts so I'll go into my
  • 00:17:57
    purchase app and you directly see that
  • 00:18:00
    everything has been uh synchronized
  • 00:18:02
    because I created it in in sare supplies
  • 00:18:04
    and it comes automatically in my sare
  • 00:18:06
    ustralia now something I see as well is
  • 00:18:09
    the fact that I don't have my analytic
  • 00:18:11
    accounts and I will add it right away so
  • 00:18:14
    here it's purchase it's
  • 00:18:16
    apack and it's an electro type music
  • 00:18:21
    event and you see that when I add all
  • 00:18:24
    those antic distribution I have a direct
  • 00:18:26
    link with my budget when I go to my
  • 00:18:29
    budget you see that I have a direct view
  • 00:18:32
    on what is budgeted on my
  • 00:18:35
    project all right let's go to my next
  • 00:18:38
    purchase order oh yeah need to confirm
  • 00:18:40
    this one of
  • 00:18:41
    course I go to the next one and here my
  • 00:18:44
    analytic distribution is already set
  • 00:18:47
    because I already created an analytic
  • 00:18:49
    distribution model so it's so useful if
  • 00:18:51
    you can create oh yeah actually I forgot
  • 00:18:53
    that I will go back to it and I will
  • 00:18:55
    create a new model for this so that from
  • 00:18:58
    now on if I have partner
  • 00:19:01
    Australia and I have my product State
  • 00:19:04
    structure well at any time I will always
  • 00:19:07
    have to have the right analytic fine
  • 00:19:11
    let's go back to this one I know it's
  • 00:19:13
    fine and I will confirm it now actually
  • 00:19:16
    I confirm my two purchase order and I
  • 00:19:18
    will go back into my budget because
  • 00:19:21
    that's where it's really useful to have
  • 00:19:23
    that budget because as you can see the
  • 00:19:25
    committed amount has changed because the
  • 00:19:27
    committed amount is is related to my
  • 00:19:29
    confirmed purchase order so at any time
  • 00:19:31
    you can have a direct view on what what
  • 00:19:34
    is budgeted what is your achieved and
  • 00:19:36
    what is your committed amount and of
  • 00:19:39
    course committed amount will change from
  • 00:19:40
    committed to achieved whenever you
  • 00:19:42
    create a
  • 00:19:44
    bill all right now let's go to my bank
  • 00:19:48
    because as I said I need to pay some
  • 00:19:51
    some
  • 00:19:52
    bills and this one is a batch payment
  • 00:19:56
    from o 18 we have now the option to add
  • 00:20:00
    the batch payment which is corresponding
  • 00:20:02
    for at 100% And you can directly drop
  • 00:20:05
    down all the details related to your
  • 00:20:07
    badge which is of course so useful
  • 00:20:09
    because you can verify all the payments
  • 00:20:11
    related to your badge so I validate this
  • 00:20:15
    one and this one is a loan that I need
  • 00:20:19
    to to pay but to handle that I have my
  • 00:20:23
    loan management so I will create my
  • 00:20:25
    brand new loan because as I said I asked
  • 00:20:27
    to Rubin to have one and I will upload
  • 00:20:30
    it you could create it manually and add
  • 00:20:32
    all the lines but I have received a
  • 00:20:34
    document from my uh bank here it is is
  • 00:20:38
    to refurbish our brand new
  • 00:20:40
    office okay it seems fine I import it
  • 00:20:44
    and just by confirming it or do will
  • 00:20:46
    calculate automatically what are all my
  • 00:20:48
    entries and it's really useful because
  • 00:20:50
    you will have at one side your monthly
  • 00:20:53
    repayment which are here and you have
  • 00:20:55
    the the reclassification from longterm
  • 00:20:58
    to short-term account in order to always
  • 00:21:00
    have a proper reporting with the exact
  • 00:21:04
    figures all right but that's the
  • 00:21:07
    handling of my uh loan but I still need
  • 00:21:10
    to reconcile it so here uh well as you
  • 00:21:14
    see it is my monthly repayment and I it
  • 00:21:16
    is already on my short-term account now
  • 00:21:20
    that's thanks to uh reconciliation model
  • 00:21:23
    that I created here and I just need to
  • 00:21:25
    put an auto validate in order to
  • 00:21:27
    validate it automatically on the next
  • 00:21:29
    run or now just by running it
  • 00:21:32
    manually okay uh so that was it then for
  • 00:21:36
    Scott Scott paid everything everything
  • 00:21:39
    seems to go going into the right path
  • 00:21:43
    let's now jump into Robin Robin will now
  • 00:21:46
    verify all the reporting verify the
  • 00:21:49
    accounts and make sure that everything
  • 00:21:51
    is working fine but before we start with
  • 00:21:54
    that well let's dive into my look dates
  • 00:21:57
    because of course I have put some lug
  • 00:22:00
    dates in order to be sure that nobody
  • 00:22:02
    will disrupt my accounting and I will
  • 00:22:05
    remove them easily just by deleting
  • 00:22:08
    everything and I will put an exception
  • 00:22:10
    for me for the five next
  • 00:22:12
    minutes all right now that's done I I
  • 00:22:16
    would like to um talk about the shared
  • 00:22:19
    accounts because from a 18 now we can
  • 00:22:22
    have a proper reporting on account um on
  • 00:22:25
    an account and create a mapping on the
  • 00:22:28
    account that you want to have from one
  • 00:22:30
    company to
  • 00:22:32
    another so I'll deep dive in my chart of
  • 00:22:35
    account go into my revenues and from
  • 00:22:38
    here on you already see that you can
  • 00:22:39
    choose to have one company or more than
  • 00:22:42
    one company and actually what I will do
  • 00:22:45
    here I received uh I know that um my
  • 00:22:48
    accountant from Australia asked me to um
  • 00:22:52
    use the account um 62 650 for the
  • 00:22:56
    renting of the office so what I will do
  • 00:22:59
    first is Group by account type group by
  • 00:23:01
    company and I will go into my
  • 00:23:04
    expenses uh wait up I close this
  • 00:23:08
    one I'll go into my expenses here oh
  • 00:23:12
    yeah something I forgot of course if you
  • 00:23:14
    want to use the multi company setup well
  • 00:23:17
    you need to be connected in your
  • 00:23:19
    companies all right as you can see now
  • 00:23:22
    it's really easy to confirm a multi
  • 00:23:24
    company yeah and actually I can even
  • 00:23:26
    look up for my company so really it's
  • 00:23:28
    it's amazing to use that I'll go back in
  • 00:23:31
    to my chart of account and this time it
  • 00:23:34
    will work I have my account types I have
  • 00:23:36
    my companies and I have all my expenses
  • 00:23:39
    related to my two
  • 00:23:41
    companies now what I need to do is uh
  • 00:23:45
    use the 613 rent of buildings and they
  • 00:23:49
    have the counterpart that it's 62 650 in
  • 00:23:53
    Australia but I already created it so
  • 00:23:56
    what I will do is go onto my my accounts
  • 00:23:59
    take them and merge my account you see
  • 00:24:03
    that when I merge well and I go back
  • 00:24:06
    onto my account 613 you now have two
  • 00:24:10
    companies when I go into my mapping you
  • 00:24:12
    now have the two Cs on one and same
  • 00:24:15
    account so it's really useful when I
  • 00:24:17
    will switch from my Belgian account to
  • 00:24:20
    my Australian account well actually I
  • 00:24:21
    will see the same figures but adapting
  • 00:24:23
    with different
  • 00:24:25
    codes all right now I received another
  • 00:24:29
    account in Belgium that need to be
  • 00:24:31
    mapped in this case I didn't they didn't
  • 00:24:33
    create yet an account but that's not a
  • 00:24:35
    problem because I will uh create the
  • 00:24:38
    counterpart code directly from my
  • 00:24:40
    mapping and what what is it it's 62 455
  • 00:24:45
    so that's the code for hide for
  • 00:24:49
    temporary stuff in Australia so I just
  • 00:24:51
    add the code for the mapping I save and
  • 00:24:54
    from now on we have the counterpart in
  • 00:24:56
    Australia
  • 00:24:58
    well first something you need to add in
  • 00:25:01
    order to see it you need to add
  • 00:25:03
    Australia here in your companies
  • 00:25:05
    otherwise it won't
  • 00:25:07
    work all right I think uh well now that
  • 00:25:10
    we have our accounts uh I can change
  • 00:25:13
    something in SF Australia because Scot
  • 00:25:16
    said to me that he booked it on a
  • 00:25:19
    temporary account in he vender bills
  • 00:25:22
    here human resources for
  • 00:25:24
    you all right uh oh I see that Scott
  • 00:25:28
    forgot to uh put two bills here well I
  • 00:25:31
    will add it and actually we need to add
  • 00:25:35
    the accounting as well so we do it right
  • 00:25:39
    away so that we don't miss
  • 00:25:42
    anything okay seems fine okay I'll
  • 00:25:46
    confirm this one go back onto the auto
  • 00:25:48
    bill because of course it's important oh
  • 00:25:51
    yeah and you see the legal notes here
  • 00:25:52
    are visible just by see them print the
  • 00:25:55
    PDF is appearing here so it's really
  • 00:25:57
    nice uh oh again my
  • 00:26:00
    analytic yeah got forget some stuff
  • 00:26:03
    really
  • 00:26:04
    often uh here it's purchase and again
  • 00:26:08
    it's for the electro confirm right so
  • 00:26:11
    what I was talking about is the fact
  • 00:26:13
    that we had another account uh you know
  • 00:26:16
    the the one we mapped well now we can
  • 00:26:18
    put it here 62
  • 00:26:21
    455 and you see that now it's higher
  • 00:26:24
    temporary staff and person play at the
  • 00:26:26
    Enterprise disposal so it's a exactly
  • 00:26:28
    the same name but it's another another
  • 00:26:32
    code all right everything oh yeah the re
  • 00:26:35
    the build date today we are the second
  • 00:26:38
    and now we have in the accounting with
  • 00:26:40
    exactly the same counterpart account um
  • 00:26:43
    everything in the accounting of our
  • 00:26:44
    Australian
  • 00:26:46
    one uh well and of said now let's Deep
  • 00:26:49
    dive into our profit and loss because in
  • 00:26:51
    the end uh I want to see how the figures
  • 00:26:54
    are and how it goes into my companies so
  • 00:26:58
    first of all I can change my date here
  • 00:27:01
    and I can easily go from a quar to uh my
  • 00:27:04
    month and so on I will here take all my
  • 00:27:07
    different companies and see everything
  • 00:27:10
    on my accounts now if I unfold all you
  • 00:27:14
    directly see that those are not mapped
  • 00:27:17
    yet so that means that if I switch from
  • 00:27:20
    to Belgium I have all my accounts but I
  • 00:27:23
    have uh some accounts without a code
  • 00:27:26
    that means that my code hasn't been yet
  • 00:27:29
    with my other accounts in my other
  • 00:27:32
    companies all right uh well uh let's say
  • 00:27:36
    that now I only want to have a look at
  • 00:27:39
    Belgium I remove everything just take
  • 00:27:41
    this one confirm and what I'm interested
  • 00:27:44
    in is my budget I have a group budget
  • 00:27:48
    and a Belgian budget you see that on
  • 00:27:52
    Belgium I only had those Revenue
  • 00:27:54
    accounts and those accounts are actually
  • 00:27:56
    related to my group so so I added two
  • 00:27:59
    different budgets one that is local and
  • 00:28:02
    the other one that is
  • 00:28:04
    international but you see that here I
  • 00:28:06
    made a mistake so I can even choose
  • 00:28:08
    change this one sorry actually it should
  • 00:28:11
    have been 7 million and you see that by
  • 00:28:15
    changing it it adapts automatically if
  • 00:28:17
    now I go on a monthly base I go and do a
  • 00:28:21
    provision uh comparison yeah for two
  • 00:28:25
    months and I go on a monthly base you
  • 00:28:28
    directly see that all my figures are
  • 00:28:30
    adapting and dividing their yearly
  • 00:28:33
    budget on a monthly
  • 00:28:36
    budget but I will remove this one so
  • 00:28:39
    that's easier for me because that's the
  • 00:28:41
    one I'm interested in and actually here
  • 00:28:45
    we see that um this figures is missing a
  • 00:28:49
    zero so it's 100,000 so it's bit more
  • 00:28:53
    and I'll go back into my year and you
  • 00:28:55
    see that now the figures are
  • 00:28:56
    automatically adapted
  • 00:28:59
    all right now something more is the fact
  • 00:29:01
    that I have multi lgers because of
  • 00:29:04
    course uh here in this case I wanted to
  • 00:29:07
    see what are uh my ledgers related to
  • 00:29:10
    Belgium but if I take everything I can
  • 00:29:12
    now have a view also on my Belgian Gap
  • 00:29:15
    or on my EFS IFRS Gap and you even have
  • 00:29:19
    the option to choose a specific Journal
  • 00:29:21
    um with the drop down menu so it's way
  • 00:29:24
    more visible uh yeah your inter company
  • 00:29:26
    transaction that are excluded and so
  • 00:29:30
    on but enough that about that budget
  • 00:29:33
    because what I want to do is talk about
  • 00:29:35
    the analytic budget this is an analytic
  • 00:29:38
    budget that I linked to my event in
  • 00:29:42
    Australia and as you can see I have now
  • 00:29:45
    a committed amount related to all my
  • 00:29:47
    confirmed purchase order and I have an
  • 00:29:49
    achieved amount related to my
  • 00:29:52
    bills and I can even have a view on that
  • 00:29:55
    project when I'm here connected and I go
  • 00:29:58
    go to my dashboard I directly see that
  • 00:30:00
    budget as
  • 00:30:02
    well now I have a small problem the fact
  • 00:30:05
    that the budget was a bit too high so
  • 00:30:08
    what I will do is go back into my budget
  • 00:30:10
    I take it and I will revise it by
  • 00:30:13
    clicking on Revis actually it reopens it
  • 00:30:16
    opens another budget in which I can
  • 00:30:20
    adapt my figures in order to correspond
  • 00:30:22
    to reality
  • 00:30:24
    $600 and I open this one and when I go
  • 00:30:27
    to back into my budgets you see that
  • 00:30:29
    this one is revised but I still have a
  • 00:30:31
    link with my other budget and if I go
  • 00:30:34
    back into my project have a look onto my
  • 00:30:37
    dashboard where directly see that the
  • 00:30:40
    allocated budget has been adapted and
  • 00:30:42
    the new one is now used so it's really
  • 00:30:44
    useful if at some point while you you
  • 00:30:47
    you say oh I made a mistake or we're
  • 00:30:49
    doing better or worse you still have a
  • 00:30:52
    direct view on
  • 00:30:54
    it now uh well as the owner what is
  • 00:30:59
    important is knowing where we stand
  • 00:31:01
    regarding the money we owe us so I'll go
  • 00:31:06
    into my H receivable here and you have
  • 00:31:10
    now the option to filter on Bas uh based
  • 00:31:14
    sorry on the due date or on the invoice
  • 00:31:16
    date but what I prefer is on the due
  • 00:31:19
    date because it gives a better View and
  • 00:31:22
    I will uh have a look on 45 days because
  • 00:31:25
    I P for it on 45 days and you see the by
  • 00:31:27
    by adapting now I have a view until 3
  • 00:31:30
    months which is better in my opinion but
  • 00:31:33
    I have a problem with Bob Smith because
  • 00:31:36
    uh yeah this uh invoice he doesn't want
  • 00:31:40
    to pay it so I will just add an
  • 00:31:43
    annotation and say uh invoice will not
  • 00:31:47
    be
  • 00:31:48
    paid create provision for
  • 00:31:52
    instance all right now you see that I
  • 00:31:55
    have added a small annotation if I click
  • 00:31:57
    back on it you have the date and my
  • 00:31:59
    annotation so that for all my
  • 00:32:00
    accountants it's way more visible when
  • 00:32:02
    they come into it okay uh there is
  • 00:32:05
    something specific related to that
  • 00:32:06
    invoice and you can do that anywhere in
  • 00:32:09
    our reportings in
  • 00:32:11
    oo now that we talked about our um
  • 00:32:15
    customers something I want to go through
  • 00:32:18
    is the aid um the Deferred revenues
  • 00:32:21
    because we have a VIP subscription for
  • 00:32:24
    the customers that want to come at
  • 00:32:27
    different um at different music events
  • 00:32:30
    they pay a certain price and they can
  • 00:32:31
    come at three different music events and
  • 00:32:35
    actually I can now Group by product or
  • 00:32:38
    by product category and I have a direct
  • 00:32:41
    view on what was not um deferred before
  • 00:32:44
    my date and what was what is supposed to
  • 00:32:47
    deferred after the date so it's really
  • 00:32:50
    useful for me to know okay what are my
  • 00:32:52
    figures and to what is it related
  • 00:32:54
    because of course you can still play
  • 00:32:56
    with your figures in order to have it
  • 00:32:57
    def on different
  • 00:32:59
    periods all right uh well I think now we
  • 00:33:02
    can go to the best
  • 00:33:04
    part well the one I love because of
  • 00:33:07
    course what is important is knowing what
  • 00:33:09
    is the money that will come in and at
  • 00:33:11
    what point and when so in my dashboard I
  • 00:33:15
    added a cash flow report so in my cash
  • 00:33:18
    flow report I can either choose to see
  • 00:33:20
    it on a weekly base on a monthly base or
  • 00:33:22
    a quarterly base I will just click on my
  • 00:33:25
    monthly one and you see there quickly
  • 00:33:28
    see here that I have my receivables my
  • 00:33:30
    payables and the forecasted
  • 00:33:34
    cash and actually uh well those figures
  • 00:33:38
    are not important those are only the
  • 00:33:39
    dates but you see your current cash
  • 00:33:41
    balance here and you see that uh here
  • 00:33:44
    for instance I need to pay some stuff
  • 00:33:47
    and the the last month I have five
  • 00:33:50
    million so not remembering oh yeah okay
  • 00:33:53
    so it's related to my inter compan sales
  • 00:33:56
    that I did to some sare merge and sare
  • 00:33:59
    supplies because of course while we ask
  • 00:34:02
    for a fee or of handling their
  • 00:34:05
    accounting and to verify how good they
  • 00:34:07
    are so it's really useful let's go back
  • 00:34:09
    into my dashboard because you have a
  • 00:34:11
    direct view at any time what are your
  • 00:34:14
    figures you see your accounting entries
  • 00:34:16
    you can just click on it and you also uh
  • 00:34:20
    see what will be the cash in the future
  • 00:34:23
    I have to say that until uh February
  • 00:34:26
    2025 it's seems fine you see here that
  • 00:34:29
    we have a double entry for salaries
  • 00:34:31
    because yeah in Belgium we have a a
  • 00:34:34
    double salary pay so everything seems
  • 00:34:37
    fine uh we are now at 2 million2 and
  • 00:34:39
    we'll be at two two and a half seems
  • 00:34:42
    okay to me could could be better I have
  • 00:34:44
    to admit but at least I have a clear
  • 00:34:47
    view directly from
  • 00:34:49
    here all right uh well I think that's it
  • 00:34:52
    then for my side let's go back onto my
  • 00:34:54
    look date and reput it here oh you see I
  • 00:34:58
    had an exception for me for the next
  • 00:35:01
    five minutes and it's already set up
  • 00:35:04
    automatically but I mean now we are
  • 00:35:06
    finished for a second quarter so I will
  • 00:35:09
    reput it um no 30th of September I no
  • 00:35:13
    it's fine and everything is fine okay I
  • 00:35:16
    will just discard leave it like that and
  • 00:35:20
    it seems okay to
  • 00:35:21
    me so I pictured you a world where
  • 00:35:25
    managing all your businesses is not a
  • 00:35:28
    complex juggling act but something
  • 00:35:30
    seamless from one Central
  • 00:35:33
    Hub a world or the world where all your
  • 00:35:37
    companies communicate together on a
  • 00:35:40
    single
  • 00:35:41
    platform a business ecosystem that
  • 00:35:45
    operates through one powerful
  • 00:35:48
    tool and that tool is o
  • 00:35:53
    [Applause]
  • 00:36:05
    all right thanks thank you very
  • 00:36:10
    much
  • 00:36:12
    thanks that was a nice presentation
  • 00:36:14
    thank you um let's have some let's read
  • 00:36:17
    the question of uh the audience um the
  • 00:36:20
    first one is about P right can p be used
  • 00:36:24
    in a multi company environment including
  • 00:36:26
    countries outside of Europe yes well we
  • 00:36:29
    have a list of P countries that are used
  • 00:36:33
    so we think we have Singapore Australia
  • 00:36:36
    Japan well I'm not sure so you have to
  • 00:36:39
    to look it up but yeah outside of Europe
  • 00:36:41
    we have several companies that are
  • 00:36:43
    possible okay um how do you actually
  • 00:36:48
    deal with multic company using different
  • 00:36:51
    accounting standards for example Belgian
  • 00:36:53
    Gap and IR
  • 00:36:54
    Forest well as I showed you can use now
  • 00:36:57
    the multi- lger feature so that means
  • 00:36:59
    that you can post um on different
  • 00:37:02
    journals and of course uh well related
  • 00:37:04
    to the defer Revenue you can look at
  • 00:37:06
    what is not started yet and recalculate
  • 00:37:09
    related to the assets you create based
  • 00:37:12
    on your uh on your account you can link
  • 00:37:15
    an asset model and Link it to different
  • 00:37:17
    ledgers different journals so that's how
  • 00:37:20
    you handle all those IFRS related um uh
  • 00:37:24
    entries but for other IFRS standards
  • 00:37:27
    well we we can still discuss but you
  • 00:37:29
    need to recalculate in specific journals
  • 00:37:31
    for sure and then use the multier that I
  • 00:37:33
    showed during the presentation right uh
  • 00:37:36
    you've been talking about journals uh
  • 00:37:37
    here uh again I do we have multiple Gap
  • 00:37:41
    journals automatically created when we
  • 00:37:42
    use localization no so you have to
  • 00:37:45
    create everything from scratch so uh the
  • 00:37:47
    only one we have by default is customer
  • 00:37:50
    invoice Fender Bill uh miscellaneous
  • 00:37:52
    entry and bank and of course you
  • 00:37:54
    customize your accounting uh to what
  • 00:37:56
    Swit you the best
  • 00:37:58
    okay that makes sense um now about the
  • 00:38:02
    chart of account can we merge uh or like
  • 00:38:06
    harmonize the chart of account that we
  • 00:38:07
    used to have with an
  • 00:38:10
    import uh you okay I get it yeah indeed
  • 00:38:14
    you can use the ID of your account and
  • 00:38:17
    create in the field mapping the mapping
  • 00:38:19
    with the other codes related to your
  • 00:38:21
    other companies but keep in mind that if
  • 00:38:24
    you already created your account in the
  • 00:38:26
    other company then then you use the you
  • 00:38:28
    have to use the merge because you can't
  • 00:38:30
    merge it well you can't create a mapping
  • 00:38:32
    with already existing uh accounts okay
  • 00:38:36
    um we now have a question that is not
  • 00:38:37
    especially linked to accounting but I
  • 00:38:39
    think it might be interesting for people
  • 00:38:41
    who don't know that that part of U so
  • 00:38:43
    why do we share products the companies
  • 00:38:46
    may have different activ activities for
  • 00:38:48
    example yeah good point well why do we
  • 00:38:50
    share products well if you want to
  • 00:38:52
    synchronize everything from uh bills to
  • 00:38:55
    invoices you have to uh share your
  • 00:38:58
    products what you can do in order to
  • 00:39:01
    have a clear view on which company it is
  • 00:39:03
    related to you could use the tags on
  • 00:39:05
    your products to different differentiate
  • 00:39:08
    uh to which company it's related so that
  • 00:39:10
    at any time you have a favorite filter
  • 00:39:12
    on those TXS and clearly have a view on
  • 00:39:15
    all related to your own company all
  • 00:39:17
    right um the next question is about the
  • 00:39:20
    budget uh let's have an example we have
  • 00:39:22
    a onee budget or 12 month 12 month
  • 00:39:24
    budget how do I modify this one can I
  • 00:39:27
    change it month by month can I change it
  • 00:39:29
    over the year and then how does it split
  • 00:39:32
    into months okay well you have the two
  • 00:39:35
    options if you have a yearly one you
  • 00:39:37
    could go on the month and do a
  • 00:39:39
    comparison on the 12 month and change it
  • 00:39:42
    and then reut it in a year and it's
  • 00:39:45
    recalculated automatically or you can
  • 00:39:48
    create a yearly one and Odo will
  • 00:39:50
    automatically divide it by 12 when you
  • 00:39:52
    have a look on your 12
  • 00:39:54
    mod
  • 00:39:55
    okay and if it's related to uh analytic
  • 00:39:59
    budget well what I would propose is then
  • 00:40:01
    create analytic budget per month because
  • 00:40:04
    you have a date option you can do it on
  • 00:40:06
    a a whole year or you can do it on
  • 00:40:08
    monthly base so that you can compare on
  • 00:40:10
    so we have several options yeah yeah um
  • 00:40:13
    I think we you have answered that
  • 00:40:15
    question but maybe to make sure that
  • 00:40:16
    people understand it how to use the same
  • 00:40:18
    chart of account if if one company is in
  • 00:40:20
    Germany and the other one is in the US
  • 00:40:23
    for example yeah okay well exactly like
  • 00:40:27
    like I said you have to map those
  • 00:40:29
    accounts so you can either choose to
  • 00:40:32
    merge or you uh will have to map with
  • 00:40:35
    new accounts so if you have already
  • 00:40:37
    existing accounts then you need to merge
  • 00:40:39
    them and then next question that is
  • 00:40:42
    linked to it if you want to do
  • 00:40:43
    consolidation how do we integrate those
  • 00:40:45
    companies together if they have
  • 00:40:47
    different
  • 00:40:49
    taxes well the taxes are uh related to
  • 00:40:54
    uh specific accounts so I suppose that
  • 00:40:57
    those accounts are specific to the
  • 00:40:59
    companies so you can either choose to
  • 00:41:01
    leave it only in the specific company so
  • 00:41:04
    to not map it or you map your V while
  • 00:41:07
    your tax related accounts with each
  • 00:41:10
    other in order to have a yeah okay uh a
  • 00:41:13
    question that you we had in your
  • 00:41:15
    previous talk uh we have more than 70
  • 00:41:18
    companies each with its own chat of
  • 00:41:20
    account will we have to change something
  • 00:41:23
    Technically when upgrading to a 18 well
  • 00:41:26
    yes uh fortunately when upgrading you
  • 00:41:29
    will have to remap everything in order
  • 00:41:31
    to have a a proper mapping with the new
  • 00:41:34
    feature but I guess it's worth it to do
  • 00:41:37
    it worth
  • 00:41:39
    it all right um a question about
  • 00:41:42
    analytic accounting uh how does U
  • 00:41:45
    distributees the cost uh let's say that
  • 00:41:48
    you want to choose 30% on one and 30 and
  • 00:41:51
    70% on another cost censor is that
  • 00:41:53
    possible yeah yeah yeah exactly uh yeah
  • 00:41:56
    it is perfectly possible actually when
  • 00:41:58
    you click on your analytic distribution
  • 00:41:59
    you can create several lines and you put
  • 00:42:02
    a percentage at the end of the line so
  • 00:42:04
    you could create an analytic
  • 00:42:05
    distribution uh for one bill line with
  • 00:42:10
    five analytic different distributions
  • 00:42:12
    with a different percentage and it will
  • 00:42:14
    impact your uh budget
  • 00:42:17
    accordingly yeah okay um regarding
  • 00:42:21
    Assets Now how are assets uh activated
  • 00:42:24
    automatically when posting the bill okay
  • 00:42:28
    well you you have to go onto your
  • 00:42:31
    um fixed asset or current asset type um
  • 00:42:34
    account and you will see that by diving
  • 00:42:37
    into your account you have an automation
  • 00:42:40
    uh tab you go onto that automation Tab
  • 00:42:42
    and you can create in draft from there
  • 00:42:45
    that's where you can link an asset model
  • 00:42:48
    and in that asset model that's where you
  • 00:42:50
    can add a different ledgers in order to
  • 00:42:52
    have a multi- lger
  • 00:42:54
    post okay thanks um regarding the batch
  • 00:42:58
    payments management can you maybe re
  • 00:43:00
    explain that quickly yeah fine so uh you
  • 00:43:03
    will have a lot of lines of bills um you
  • 00:43:06
    will take all your Landes create a
  • 00:43:08
    payment and all those different payments
  • 00:43:10
    can be integrated in one batch payments
  • 00:43:13
    so that means that as I showed before
  • 00:43:15
    when you drop down you have a lot of
  • 00:43:18
    payments that's because we take one big
  • 00:43:21
    uh amount that will go out of your that
  • 00:43:23
    will be paid uh during thanks to that
  • 00:43:26
    badge sorry yeah
  • 00:43:28
    okay um then let me read the next
  • 00:43:33
    question do we need to use the intercode
  • 00:43:35
    journal to post manual journal entries
  • 00:43:37
    in order to identify them as inter inter
  • 00:43:40
    company transactions really good
  • 00:43:42
    question yeah indeed um we always say to
  • 00:43:45
    our clients to create inter company
  • 00:43:47
    sales and interc company Journal uh
  • 00:43:49
    interc company purchase journals in
  • 00:43:52
    order to clearly identify what are the
  • 00:43:54
    inter company transactions so that that
  • 00:43:57
    with the multil lger you can choose to
  • 00:44:00
    have either the interc company
  • 00:44:01
    transactions or the local Gap without
  • 00:44:04
    the interc company transactions for
  • 00:44:06
    example and and actually R has shown us
  • 00:44:09
    a nice trick to automate this and have
  • 00:44:12
    the right Journal set on the on the
  • 00:44:14
    right yeah yeah inde did so yeah inde
  • 00:44:15
    did when you go into the synchronization
  • 00:44:18
    of your um companies well you can set
  • 00:44:21
    your preferred uh purchase Journal
  • 00:44:23
    that's where you need to put the inter
  • 00:44:25
    company purchase and as I showed with
  • 00:44:27
    the debug mode you can put the inter
  • 00:44:30
    compan sales and put it as default so
  • 00:44:32
    that it will come every time you use it
  • 00:44:35
    okay uh again uh about inter company
  • 00:44:38
    transactions how do you get them out of
  • 00:44:41
    well how do you have a report on them
  • 00:44:43
    only well uh multil lgers are actually
  • 00:44:47
    um excluding some journals so what I
  • 00:44:50
    would do is creating a multil lger in
  • 00:44:54
    which you exclude all the uh regular
  • 00:44:58
    journals I would say so that you only
  • 00:45:01
    have the inter company Journal uh
  • 00:45:03
    related so that could be interc company
  • 00:45:05
    sales purchase miscellaneous so you
  • 00:45:08
    really have to exclude everything else
  • 00:45:10
    and instead you will have only the
  • 00:45:11
    interc company transaction yeah that
  • 00:45:13
    makes sense then um is it also possible
  • 00:45:16
    to consolidate balance sheet I guess
  • 00:45:18
    yeah yeah yeah uh it's exactly the same
  • 00:45:21
    way of working I always go through
  • 00:45:23
    Revenue because that's profit and loss
  • 00:45:25
    we we prefer to see on a consolidated
  • 00:45:27
    basis but uh there is no restriction on
  • 00:45:30
    what type of account are you using Okay
  • 00:45:33
    um I'm not sure to understand that
  • 00:45:34
    question but let's try maybe you
  • 00:45:35
    understand it uh can you add transfer
  • 00:45:37
    pricing rules for inter company sales
  • 00:45:40
    and purchases no we are not that far and
  • 00:45:42
    transfer pricing is is really particular
  • 00:45:44
    to um Recon um to consolidation so we
  • 00:45:48
    are we are not trying to have a full
  • 00:45:50
    consolidation uh software uh we want to
  • 00:45:53
    have a Consolidated view on uh on our
  • 00:45:55
    figures but something like that like
  • 00:45:58
    transfer pricing or percentage of
  • 00:46:00
    ownership and so on we are not that far
  • 00:46:02
    maybe we'll come back to it um for the
  • 00:46:05
    percentage of ownership but can be
  • 00:46:08
    really tricky because if you have a
  • 00:46:10
    percentage of ownership you have to
  • 00:46:11
    compare it with the amount of your
  • 00:46:13
    shares and so on and so on so at that
  • 00:46:15
    point if we're going that point then
  • 00:46:17
    we're more going into a consolidation
  • 00:46:20
    software instead of Consolidated
  • 00:46:22
    reporting uh in an accounting
  • 00:46:24
    application all right
  • 00:46:27
    but it's the first version sorry it's a
  • 00:46:29
    first version so of course uh always
  • 00:46:32
    open to feedbacks and so on like uh like
  • 00:46:35
    anything else you know do so don't
  • 00:46:36
    hesitate um to come to us and um and
  • 00:46:39
    we'll try to make it better with the
  • 00:46:41
    time of
  • 00:46:42
    course about the loan management uh is
  • 00:46:45
    it only for borrowings or can we also
  • 00:46:47
    use it for loan
  • 00:46:49
    Investments uh I should put well it
  • 00:46:54
    depends you you actually you can import
  • 00:46:56
    an Excel file with everything in it if
  • 00:46:59
    you want to import on a regular base
  • 00:47:01
    everything related to your Investments
  • 00:47:04
    it could it could be it could work but
  • 00:47:08
    I'm not sure if it's really useful in
  • 00:47:09
    that case uh but if the other question
  • 00:47:12
    is can we have a view on what you lend
  • 00:47:14
    to someone instead of borrowing uh that
  • 00:47:17
    part is not is not um yet in you know do
  • 00:47:20
    18
  • 00:47:23
    okay well how many legal entities are
  • 00:47:25
    possible in a single B well I haven't
  • 00:47:28
    tried and I think Robin either but it's
  • 00:47:31
    quite a lot yeah I heard someone saying
  • 00:47:33
    70 companies so I suppose 70 is
  • 00:47:35
    definitely possible yeah I think it's
  • 00:47:38
    endless to be
  • 00:47:40
    honest um let me have a look if we have
  • 00:47:43
    something
  • 00:47:44
    else yes already have this do we have
  • 00:47:47
    branches in AO yeah yeah well I showed
  • 00:47:50
    it with sunfare B2 sunfare B2B and
  • 00:47:53
    sunfare b2c it's actually one legal
  • 00:47:55
    entity but with differentiated with
  • 00:47:58
    branches uh to have a proper reporting
  • 00:48:01
    or to send proper invoices as well
  • 00:48:04
    because actually when we have branches
  • 00:48:06
    when you send your invoice the invoice
  • 00:48:08
    lout is particular to that
  • 00:48:11
    company okay well I think that's about
  • 00:48:15
    it okay fine so thanks a lot for that
  • 00:48:17
    presentation thanks thank you very much
  • 00:48:19
    for being here and enjoy your do
  • 00:48:21
    experience
  • 00:48:23
    [Music]
  • 00:48:24
    [Applause]
  • 00:48:38
    L cash payments
  • 00:49:00
    [Music]
Tag
  • Odoo 18
  • multi-company
  • business management
  • financial flows
  • synchronization
  • reporting
  • implementation
  • accounting standards
  • automation
  • assets