00:00:00
other two major sources of value in the
00:00:03
world of work today the first is time
00:00:07
and the second is knowledge today time
00:00:10
is the currency of modern business the
00:00:13
most important measure of time is
00:00:15
duration or speed the most important
00:00:18
quality that you can develop with regard
00:00:19
to time is a sense of urgency a sense of
00:00:22
urgency is the habit of moving fast when
00:00:24
an opportunity presents itself to you
00:00:27
develop a bias for Action fast tempo is
00:00:30
is essential to success all successful
00:00:32
people not only work hard hard hard but
00:00:36
they work fast fast
00:00:38
fast
00:00:41
fast fast now everyone must stay focused
00:00:45
on reducing the amount of time that it
00:00:48
takes to get the same
00:00:50
results customers will pay dearly for
00:00:52
anyone who can reduce the time needed to
00:00:55
get them the products and services that
00:00:56
they want people will pay more for
00:00:59
someone who can satisfy their needs
00:01:02
faster than someone else especially when
00:01:04
it comes to managing your time when it
00:01:08
comes to looking at what you should do
00:01:09
on a day to-day basis focus on results
00:01:13
not activities you will always have too
00:01:15
much to do in too little time they say
00:01:19
the average person has about 300 hours
00:01:21
of projects to take care of right now
00:01:24
books to read magazines newspapers
00:01:27
projects at home work and everything
00:01:29
else
00:01:30
the fact is you will never get caught up
00:01:34
so what they have found and this is one
00:01:36
of the great secrets of time management
00:01:38
is that you only get your life under
00:01:40
control to the degree to which you stop
00:01:43
doing things let me repeat that you stop
00:01:46
doing things now one of the things that
00:01:48
you stop doing well the easiest way to
00:01:51
set priorities and to determine this is
00:01:53
to use the 8020
00:01:55
rule if you make a list of 10 things
00:01:57
that you have to do each day two of
00:02:00
those items will be worth more than all
00:02:01
the other eight put together the top 20%
00:02:05
of activities account for 80% of your
00:02:07
results so you have to say to yourself
00:02:09
what are the one or two things on this
00:02:11
list that are more important than
00:02:12
anything else and of all these things if
00:02:15
I could only do one thing before I was
00:02:17
called out of town for a month which one
00:02:20
thing would I be sure to get done today
00:02:22
and that becomes your number one
00:02:24
priority now over the years the ability
00:02:27
to set priorities and and I have written
00:02:30
books on time management I've trained
00:02:32
hundreds of thousands of people in time
00:02:34
management my audio and video programs
00:02:36
on time management are in multiple
00:02:38
languages worldwide and everything comes
00:02:41
down to one thing selecting your most
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important task right now and starting on
00:02:47
it right now and then disciplining
00:02:49
yourself to stay on it until it's done
00:02:51
if you make the mistake of trying to
00:02:52
clear up small things first you'll find
00:02:55
out the Small Things multiply and pretty
00:02:58
soon you've spent your whole day day
00:03:00
doing little
00:03:02
things sometimes people ask me why am I
00:03:05
so productive how is it that I can write
00:03:07
four books a year give a 100 talks Run
00:03:10
free businesses and do so much stuff
00:03:13
volunteer nature traveling all over the
00:03:15
world well the answer is my organization
00:03:19
system I began to study time management
00:03:22
and I've studied time management now for
00:03:25
15 years I've spent thousands and
00:03:27
thousands of dollars on the subject
00:03:30
I've got libraries of books I've been to
00:03:32
countless courses I've listened to all
00:03:35
the audio cassettes I've bought them
00:03:37
used every time planner that's ever been
00:03:40
made with regard to time management and
00:03:43
uh I found that there's a core element
00:03:46
in time management and it's the element
00:03:49
of priorities and I think that the
00:03:51
ability to focus and concentration are
00:03:55
the two keys to success in life the
00:03:58
ability to focus clearly and know
00:04:01
exactly what it is you want to
00:04:03
accomplish and the ability to
00:04:05
concentrate single-mindedly on
00:04:07
accomplishing that one thing without
00:04:09
diversion or distraction are the keys to
00:04:12
success it's the number one key to
00:04:15
Effectiveness is to be able to sit down
00:04:17
and look at your work and use the 8020
00:04:19
rule say to yourself which is the 20 of
00:04:23
the number of things that I have to do
00:04:24
that account for 80 of the number of
00:04:26
things that I have to do that account
00:04:28
for 80 of the value of my work and
00:04:31
always work on the top 20 you see in
00:04:34
life there's never enough time to do
00:04:36
everything but there's always enough
00:04:37
time to do the important things instead
00:04:40
of doing what is fun and easy which is
00:04:42
what most people do you know they make a
00:04:44
list of everything they have to do and
00:04:46
then they start at the bottom of the
00:04:48
list and they work on the irrelevant
00:04:50
things at the end of the day they
00:04:52
haven't got anything done successful
00:04:55
people Peak performers concentrate on
00:04:57
the top items and remember anything
00:05:00
other than working on the top items on
00:05:02
your list is a waste of your time time
00:05:04
management is not just time
00:05:06
management time management is life
00:05:09
management you can do anything you want
00:05:11
with your life if you'll manage your
00:05:12
time properly we all have the same 24
00:05:17
hours a day and the ability to
00:05:19
concentrate concentrate concentrate to
00:05:22
discipline yourself to use willpower and
00:05:25
perseverance to concentrate on one thing
00:05:28
at a time is a quality of all success
00:05:31
nothing great has ever been accomplished
00:05:33
without the ability to concentrate
00:05:35
single-mindedly on one thing at a time
00:05:37
always concentrate on the best use of
00:05:39
your time there's probably no skill
00:05:41
that's more closely correlated with
00:05:43
success and achievement in every part of
00:05:45
your life than the ability to manage
00:05:47
your time well it'll bring you to the
00:05:51
attention of your superiors faster it'll
00:05:53
help you get more done in a shorter
00:05:56
period of time it'll make you feel
00:05:58
better about yourself it'll lead to
00:06:02
faster promotions higher status greater
00:06:06
pay and everything time management is
00:06:09
essential to your health as well not
00:06:12
just your productivity but you only feel
00:06:15
good about yourself to the degree to
00:06:17
which you feel you're in control of your
00:06:20
time and your life in fact the major
00:06:24
reason for stress in America is a
00:06:25
feeling of being out of control a
00:06:27
feeling of having too much to do and too
00:06:29
little time to do it in here's my
00:06:31
favorite time management question which
00:06:32
I give to you for free it's simply this
00:06:35
before you start anything ask yourself
00:06:37
what is the most valuable use of my time
00:06:39
right now is make a list and say what is
00:06:42
the most valuable use of my time right
00:06:45
now when you get into your car say what
00:06:48
is the most valuable use of my time
00:06:51
right now when you leave the house or
00:06:52
leave the office say what is the most
00:06:55
valuable use of my time right now ask
00:06:57
yourself that question over and over
00:06:59
over and over again repeat it and repeat
00:07:01
it and repeat it and repeat it until
00:07:03
it's driven into the subconscious mind
00:07:05
as a command and whenever you have a
00:07:07
temptation to do something that is small
00:07:09
and irrelevant that command will go bam
00:07:12
what is the most valuable use of your
00:07:14
time right now and it'll push you into
00:07:17
doing what is the most valuable use of
00:07:19
your time and whenever you're working on
00:07:21
the most valuable use of your time you
00:07:23
feel great you get concentrated effort
00:07:27
is a source of energy and enthusiasm
00:07:29
it makes you feel wonderful when you're
00:07:31
working on something important and it
00:07:33
makes you feel nothing when you're
00:07:35
working on something irrelevant now
00:07:37
procrastination is not only the thief of
00:07:39
time it is also the thief of life to
00:07:43
outperform your competition both inside
00:07:45
and outside your organization you must
00:07:47
develop a time management habit of
00:07:49
moving quickly when something needs to
00:07:51
be done you must develop a reputation
00:07:53
for Speed inde dependability the
00:07:55
wonderful advantage of developing a
00:07:56
sense of urgency in the habit moving
00:07:58
fast is that the faster you move move
00:07:59
the better you get this is because the
00:08:01
faster you move the more experience you
00:08:03
get the faster you move the more you
00:08:06
learn and the more confident you become
00:08:09
the faster you move the more energy and
00:08:11
enthusiasm you have people who move fast
00:08:15
as a way of life soon develop a totally
00:08:18
different temperament and personality
00:08:21
than people who move slowly or who take
00:08:24
a casual attitude toward their work my
00:08:26
friend Jim Ron used to say casualness
00:08:29
brings casualties in its simplest terms
00:08:33
successful people are more productive
00:08:35
than unsuccessful
00:08:37
people successful people have better
00:08:40
habits they dream bigger dreams they
00:08:43
work from written
00:08:45
goals they stay focused on what they
00:08:47
need to get done they do what they love
00:08:50
to do when they concentrate on getting
00:08:52
better and better and better at it they
00:08:55
use their natural abilities to the
00:08:57
fullest they're continually generating
00:08:59
ideas to solve problems and to achieve
00:09:01
company goals they focus on using every
00:09:04
minute of their time to get maximum
00:09:06
results develop a sense of urgency a
00:09:09
sense of urgency is a quality that is
00:09:12
possessed by only 2% of
00:09:15
population 2% of the population do
00:09:17
things fast 2% of the population have a
00:09:21
bias for action until in Tom Peter's
00:09:24
wonderful book in search of Excellence
00:09:26
he says all the excellent companies have
00:09:28
a bias for action and all of the
00:09:30
companies that do not classify or do not
00:09:33
come into the Excellence category do
00:09:35
things when they get around to it you
00:09:37
call them up and you have a problem or a
00:09:38
complaint you hear from them three or
00:09:40
four weeks later but the excellent
00:09:42
companies you call up with a problem or
00:09:44
complaint bang there's somebody back to
00:09:46
you in 2 minutes if you ever want an
00:09:48
experience call call you at Packard and
00:09:51
say I'm having a problem getting some
00:09:53
information I'm having a problem with
00:09:55
myc they won't let you off the phone
00:09:57
until they've taken care of you
00:09:59
but the excellent companies you call up
00:10:02
with a problem or complaint bang there's
00:10:04
somebody back to you in 2 minutes if you
00:10:06
ever want an experience call call you at
00:10:09
Packard and say I'm having a problem
00:10:11
getting some information I'm having a
00:10:13
problem with
00:10:14
myc they won't let you off the phone
00:10:16
until they've taken care of you you call
00:10:18
the other companies they'll say it's not
00:10:20
my job let's say the guy who takes care
00:10:23
of that isn't
00:10:25
here when will you be back I don't know
00:10:29
you take a message I don't have a
00:10:32
pencil foreign and then they can't
00:10:35
understand why they're struggling you
00:10:37
know that 8020 of the companies make 80
00:10:39
of the profits in every industry
00:10:40
interestingly enough so develop a sense
00:10:43
of urgency get the reputation as the
00:10:46
person who does things fast develop a
00:10:49
reputation for Speed and dependability
00:10:51
and your future will just open up in
00:10:53
front of you imagine if you own a
00:10:56
company and you had two people in the
00:10:58
company and both of them were reasonably
00:11:00
well talented both of them were doing
00:11:03
reasonably well except one person had a
00:11:05
sense of urgency and did things fast
00:11:09
every time you gave them something to do
00:11:11
they took it they ran with it like a
00:11:12
ball player catching a fumble and
00:11:14
running for the goal line the other
00:11:16
person got to it after lunch maybe next
00:11:18
Monday or no rush week's almost over
00:11:21
Thursday afternoon and so on which one
00:11:23
would you give additional responsibility
00:11:26
to which one would you promote which one
00:11:28
would you spend money training which one
00:11:30
would you send to places where you
00:11:31
needed help it's always the person with
00:11:34
a sense of urgency I can tell you this
00:11:37
that the sense of urgency for me has
00:11:39
been worth hundreds of thousands of
00:11:40
dollars as a consultant I have been able
00:11:44
to save my clients sometimes millions of
00:11:47
dollars by acting fast when they've
00:11:49
given me a project to take care of
00:11:51
whereas if I had acted even a day later
00:11:54
it could have cost a fortune and if
00:11:58
you'll develop that habit of working
00:12:00
fast looking fast that sense of urgency
00:12:02
act now do it now do it now do it now in
00:12:05
selling especially somebody calls you up
00:12:08
and has a question get back to them now
00:12:11
somebody has a problem get back to them
00:12:13
now somebody needs something move on it
00:12:16
quickly if you have to forgo coffee
00:12:18
breaks or lunch or something else move
00:12:20
fast if you develop that reputation for
00:12:22
Speed it will be worth a fortune to you
00:12:25
it will be worth a fortune to you takes
00:12:27
a little while but it's a habit most
00:12:30
people just sort of shuffle through life
00:12:32
you know they get to it when they feel
00:12:33
like it but all the excellent people all
00:12:37
the excellent people all the excellent
00:12:38
people all the high performers have a
00:12:41
sense of urgency I want to give you four
00:12:43
time management tips for work life
00:12:46
balance now time management behaviors
00:12:48
are very much a matter of choice you
00:12:50
choose to be efficient or you choose to
00:12:53
be efficient or you choose to be
00:12:55
disorganized you choose to focus and
00:12:57
concentrate on your high highest value
00:12:59
tasks or you choose to spend your time
00:13:01
on activities that contribute very
00:13:03
little to your
00:13:05
life choose to be positive or you choose
00:13:09
to be negative and you're always free to
00:13:12
choose now the starting point of
00:13:15
overcoming your previous programming and
00:13:17
eliminating the mental blocks to time
00:13:20
management is for you to make a clear
00:13:22
unequivocal decision to become excellent
00:13:25
at the way you use your time you must
00:13:28
decide right here here and now that you
00:13:29
are going to become an expert in time
00:13:31
management to improve the quality of
00:13:32
your life your aim should be to manage
00:13:35
your time so well that people look up to
00:13:37
you and use you as a role model for
00:13:39
their own work habits there are four
00:13:42
time management methods that you can use
00:13:44
to program yourself for Peak Performance
00:13:46
to improve your work life balance here
00:13:49
they are the first of these methods for
00:13:51
programming your subconscious mind is
00:13:53
positive self talk or the use of
00:13:55
positive self talk or the use of
00:13:57
positive a affirmations these are
00:14:00
commands that you pass from your
00:14:01
conscious mind to your subconscious mind
00:14:04
positive affirmations are statements
00:14:06
that you say either out loud or you say
00:14:08
to yourself but with the same emotion
00:14:11
and enthusiasm that drives the words
00:14:13
into your subconscious mind as new
00:14:16
operating instructions so to improve
00:14:18
your time management you can continually
00:14:21
repeat positive affirmations such as I
00:14:24
have beautiful work life balancer I
00:14:27
concentrate easily on my high payoff
00:14:29
tasks my favorite time management
00:14:31
affirmation is I use my time
00:14:33
well I use my time
00:14:36
well I use my time well and I repeat
00:14:40
this to myself over and I repeat this to
00:14:44
myself over and over again when you
00:14:46
repeat positive affirmations over and
00:14:49
over they're eventually accepted by your
00:14:51
subconscious mind as part of your new
00:14:53
programming you will then find that your
00:14:55
external behaviors will start to reflect
00:14:57
your internal programing in to improve
00:14:59
your work life balance and quality of
00:15:02
life life balance and quality of life
00:15:05
now the second technique that you can
00:15:07
use to program your subconscious mind is
00:15:10
through visualization mental pictures
00:15:12
most immediately influence your
00:15:14
subconscious mind in self-image
00:15:16
psychology the person you see is the
00:15:18
person you will
00:15:19
be through positive affirmations and
00:15:23
clear mental pictures so begin to see
00:15:25
yourself as well organized and efficient
00:15:28
and effective in time management recall
00:15:30
and recreate memories and pictures of
00:15:32
yourself when you were performing at
00:15:34
your best when you felt very efficient
00:15:36
and effective and in control think of a
00:15:38
time when you were working efficiently
00:15:40
and in efficiently and effectively and
00:15:43
getting through an enormous amount of
00:15:45
work play this picture over and over of
00:15:47
yourself on the screen of your
00:15:49
subconscious mind until your
00:15:51
subconscious mind accepts this as your
00:15:53
reality now the third time management
00:15:56
technique is simple simp sit or lie in a
00:15:59
quiet place where you can be completely
00:16:01
alone in the silence through positive
00:16:04
affirmations imagine yourself going
00:16:07
through an important upcoming experience
00:16:09
such as a meeting or a presentation or a
00:16:11
negotiation or a negotiation or even a
00:16:13
date that would improve the quality of
00:16:15
your life as you sit or lie completely
00:16:18
relaxed create a picture of the coming
00:16:20
event and see it unfolding perfectly in
00:16:23
every respect like a movie in your
00:16:26
mind see yourself as calm and positive
00:16:29
and in complete control see the other
00:16:31
people doing and saying exactly what you
00:16:33
would want them to do if the situation
00:16:35
was perfect the fourth mental technique
00:16:38
will change the quality of your life
00:16:39
through the experience of time
00:16:41
management imagine that you have been
00:16:43
selected for a role in a movie or stage
00:16:46
play in this role you are to act the
00:16:48
part of a person who's extremely well
00:16:50
organized in every respect as you go
00:16:53
through your daily life as you go
00:16:55
through your daily life imagine you are
00:16:58
an actor who is playing this part who is
00:17:01
already very good at time management act
00:17:04
as if you're already using your time
00:17:05
efficiently and well pretend that you
00:17:07
are an expert in personal efficiency and
00:17:09
time
00:17:10
management fake it until you make it
00:17:13
when you pretend that you are excellent
00:17:14
in time management eventually the action
00:17:18
which is under your Direct Control will
00:17:20
develop a mindset or the belief in your
00:17:23
subconscious mind in other words you can
00:17:25
act yourself into feeling and believing
00:17:27
yourself to be excellent in time
00:17:30
[Music]
00:17:44
management
