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[Music]
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it is often said that if something can
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go wrong one day it will we need to plan
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for that day accidents will happen
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emergencies do occur but they don't have
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to become disasters not if we're ready
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because what we know and do what we
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anticipate plan for and practice will
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keep damage and injury to a minimum
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[Music]
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[Applause]
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emergencies can come at us from any
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direction at any time they can stem from
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natural causes or human error and can
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include medical emergencies gas leaks
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fires explosions hurricanes floods even
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riots and acts of terrorism the effects
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of an emergency can be devastating
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people can be hurt and people can die
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your facility can suffer serious
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physical damage and so can the
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surrounding community and your company's
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reputation could be damaged even when
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the emergency isn't your fault
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fortunately there are steps we can take
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to reduce risk and avoid worst-case
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outcomes of course we can't prepare for
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all possibilities and we can't prevent
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every incident but planning enables us
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to get a head start on most of them so
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we can minimize their effect on our
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facilities and the people who work there
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one common factor that emergency
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planning must address is stopping the
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domino effect that's when an emergency
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continues to spread as events move from
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one area to the next intensifying and
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picking up speed as they go if we're
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prepared we can shut this process down
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and keep problems from growing worse
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planning ahead enables us to act quickly
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and effectively but we need to follow
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the procedures prescribed in our
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emergency action plan your facility's
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emergency action plan was assembled by
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your own crisis management team members
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of this team come from a number of
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different departments they bring with
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them an assortment of useful skills and
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experience input may have also been
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provided by representatives from local
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emergency response groups like the
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police and fire department
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your community may also have its own
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emergency management council that
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coordinates response operations if so
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they probably collaborated on your
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emergency action plan as well what all
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these people have in common is that they
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bring valuable information to the
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planning process information that will
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help your facility deal effectively with
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emergencies the emergency action plan
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that your team has created is a very
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comprehensive document it contains
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information such as the types of
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emergencies that may arise at your
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facility the strategies used to combat
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these situations and the names and
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numbers of facility representatives who
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should be contacted if an emergency
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occurs the plan will also list
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departments within your facility that
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can provide emergency assistance and
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equipment as well as community groups
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and other outside resources that can be
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of help
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detailed descriptions of all facility
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warning sirens and alarms will be
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included it's critical to be able to
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recognize these sounds and know what
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they mean so you can take immediate
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action if you hear one vital information
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on evacuation routes and procedures will
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be provided as well approved procedures
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for the emergency shutdown of department
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and facility operations are an important
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part of your emergency action plan -
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does your name appear in the emergency
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action plan if you have special skills
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such as first aid or CPR these abilities
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can make you very valuable in a crisis
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and there's one type of crisis in
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particular that has a lot of people
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concerned these days
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terrorist activity is one type of risk
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that many facilities are starting to
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focus on in their emergency planning to
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help companies that want to protect
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themselves from a terrorist attack OSHA
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has developed a planning tool called the
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fire and explosion planning matrix the
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title reflects the fact that an
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explosive device or an act of arson can
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be quick and effective ways for
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terrorists to target a facility the
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matrix helps you estimate your risk of a
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terrorist attack by considering three
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risk factors how vulnerable your
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facility is to an attack whether your
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facility would be a terrorist preferred
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target and how serious any damage or
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disruption would be not only to your
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facility but to the community and other
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businesses answering questions such as
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whether your facility uses handles
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stores or transports hazardous materials
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provides essential services has a high
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volume of pedestrian traffic has limited
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means of egress has a high volume of
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incoming materials is considered a
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high-profile site or as part of the
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transportation or communication systems
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determines whether each of the risk
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factors applies to you based on these
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considerations facilities are classified
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in one of three risk zones the green
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zone includes workplaces that are not
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likely to be a terrorist target either
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because their vulnerability is limited
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an attack wouldn't be particularly
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damaging or little disruption would
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occur even if an attack were successful
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the yellow zone includes workplaces that
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may be attractive targets for terrorists
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because one but only one of the three
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risk factors is high
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the redzone includes workplaces for
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which two or all three of the risk
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factors are high if your facility is
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classified as a yellow or red zone
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location your emergency action plan will
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need to address how to respond to a
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terrorist incident the fire and
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explosion planning matrix can provide
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guidance here by suggesting planning
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considerations as well as preparedness
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measures but overall emergency planning
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depends on the knowledge and
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participation of employees like yourself
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effective emergency planning requires
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the input and participation of everyone
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in your facility including you so start
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thinking like an emergency planner
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figure out what needs to be done in the
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event of an emergency in your area and
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how you can help to stop the domino
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effect from making things worse remember
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to ask yourself what if questions what
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if the valve on tank number three blew
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out what if a fire spread into our
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department these are the same types of
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questions that the crisis management
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team asked themselves when they put your
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emergency action plan together asking
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questions is one of the best ways that
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we can prepare ourselves to take action
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in an emergency it also trains us to
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spot potential hazards before things
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become dangerous for example signs of
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future trouble could include a leaky
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valve a pile of flammable materials or a
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broken lock on a security door
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maintaining a rigorous monitoring and
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preventive maintenance program is an
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important facet of emergency planning
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keeping things shipshape can prevent a
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lot of problems
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and be sure to keep accurate records of
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any repair work because for a plan to be
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effective the information it contains
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must be up-to-date the crisis management
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team must be made aware of any physical
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changes that are made in your department
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as well expansion equipment
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modifications new roads or rail lines
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things like these can significantly
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alter how an emergency should be handled
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because this information is vital to
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effective emergency planning you need to
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know the proper channels and procedures
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for reporting changes or any other
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potential problems a facility's
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employees are essential participants and
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partners with a crisis management team
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emergency preparedness is something that
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we all need to think about and practice
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you know how they say practice makes
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perfect
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this is especially important with
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emergency planning your crisis
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management team will periodically test
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your emergency action plan in several
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different ways they may stage tabletop
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drills using diagrams or models to
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simulate a crisis at the facility
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additional complicating problems such as
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the spread of fire to an adjacent
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department can be introduced into the
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exercise to make the emergency more
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challenging keysight personnel as well
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as people from outside agencies will
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participate in the drills this will
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enable them to learn more about
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potential problems that could occur and
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to become familiar with their emergency
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response roles these exercises also give
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everyone a chance to practice working
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together afterwards the team will
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critique how well their strategies
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worked studying how things unfolded will
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help them determine what parts of the
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plan may need to be adjusted tabletop
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drills are useful but the best way to
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judge your real-world readiness is
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through a live exercise facility-wide
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drills allow people to physically
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interact in a setting that closely
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mirrors a real emergency participants
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get more than a taste of what things
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would be like they work on the same
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kinds of problems found on a tabletop
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but they tackle them in the actual
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physical plant with their co-workers in
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real time at the beginning of the
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exercise key personnel report to their
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assigned areas where they are briefed on
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the emergency just as in a real crisis
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Fire Brigades and emergency response
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teams are dispatched on rescue missions
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efficient communication between them and
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facility personnel is crucial
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News reporters are often invited to take
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part as well in a real incident your
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communications people will need to know
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how to deal effectively with the press
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[Music]
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one of the major benefits of a
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full-scale exercise is that it shows
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each of us what our own responsibilities
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are for instance it reminds us that we
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need to know the locations of alarms
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fire extinguishers and exits in some
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situations you may even be called upon
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to shut down production lines or to cut
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power to entire work areas smaller
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pieces of equipment and even break room
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appliances may need to be unplugged
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remember to shut windows and doors to
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prevent fire and smoke from spreading
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through the building if time permits you
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may have to put hazardous materials that
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you're working with into safety
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containers and secure storage areas if a
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chemical spill is involved cleanup
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procedures will need to be instituted
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outer doorways and access roads must be
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kept clear so that rescue teams and
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emergency vehicles will have the fast
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easy access they need practicing
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evacuation procedures is a major goal of
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the exercise because it's crucial for
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personnel to leave their work areas at a
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quick and orderly fashion be prepared to
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use alternate escape routes
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if you discover the main ones are
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blocked once evacuees have reached the
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pre-planned safe area or marshaling
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point a head camp will be taken if all
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personnel cannot be accounted for
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the crisis management team will then
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order a search and rescue attempt if
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on-the-scene reporters ask you for
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comment during an exercise or in a
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real-world emergency you should avoid
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talking to them though they may press
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you rumors and speculation can create
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complications both during and
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after an emergency situation so refer
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all reporters to the company's official
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communications people that way you make
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sure only the real story gets out on the
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most basic level drills and exercises
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remind us of the important part we play
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in handling an emergency situation and
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how to work together for everyone's
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safety so it's crucial that everyone
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participates emergencies almost always
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catch us by surprise but if we've done
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our homework they don't have to result
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in disaster let's review
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remember that cooperation is the key to
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creating and executing a successful
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emergency action plan ask yourself what
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if questions they can help you to
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identify potential problems do
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preventive maintenance on machinery and
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systems so that they won't create an
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emergency report any physical changes to
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your facility that might require your
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emergency action plan to be updated know
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the meaning of alarms the location of
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fire extinguishers and your best
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evacuation routes above all get involved
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take your facility's emergency action
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plan seriously and participate in
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keeping it up to date and practicing its
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procedures the best way to ensure
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everyone's safety in an emergency is by
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preparing for it well before it happens
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[Music]
